Purchasing Specialist
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Job Description
Purchasing Specialist sourcing marine spare parts, comparing supplier quotations, and tracking orders. Maintaining ERP records and coordinating international suppliers for a marine spare parts company.
Responsibilities:
- Process incoming requests for quotations (RFQs) and source spare parts, equipment, and materials
- Request, review, and compare supplier quotations based on pricing, availability, specifications, and delivery lead times
- Communicate with local and international suppliers to obtain quotations, clarify requirements, and follow up on outstanding requests
- Coordinate and monitor purchase orders, including order expediting and delivery tracking
- Follow up with suppliers regarding order status, delivery schedules, and potential delays
- Maintain purchasing information, supplier records, product details, and transaction data in the company's ERP system
- Enter purchasing information accurately, update records, and process documentation
- Coordinate with sales and purchasing teams to support daily requirements and resolve supplier or order-related concerns
- Manage multiple RFQs, supplier communications, and purchasing activities while meeting deadlines
- Identify and communicate discrepancies, order delays, and other purchasing-related issues
- Learn and use the company's purchasing systems, internal procedures, and operational workflows
Requirements:
- At least 2 years of relevant experience in purchasing, operational procurement, buying, or a similar role involving supplier coordination and purchasing administration
- Hands-on experience processing RFQs, requesting and comparing supplier quotations, and following up on purchase orders or deliveries
- Strong written and verbal English communication skills
- Excellent organizational, administrative, and time management skills
- Strong attention to detail when handling product information, quotations, specifications, and data entry
- Ability to manage multiple tasks and competing priorities accurately
- Proficiency with computers and business applications, with ability to learn new ERP systems and purchasing software quickly
- Strong problem-solving skills and adaptability in a fast-paced, deadline-driven environment
- Ability to work independently in a remote setup while maintaining effective team communication and coordination
- Previous purchasing experience in the marine, maritime, or shipping industry preferred
- Familiarity with engineering, industrial equipment, technical supplies, or spare parts purchasing preferred
- Experience with ERP or purchasing management systems preferred
- Familiarity with technical product descriptions, part numbers, supplier catalogs, and equipment specifications preferred
- Experience coordinating with international suppliers and geographically distributed teams preferred
Benefits:
- Work-from-home setup
- Monday to Friday schedule
- PH holidays
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