Virtual Assistant, Finance, QuickBooks Experience
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Job Description
Virtual Assistant specialized in finance and bookkeeping supporting High Scale agency's operations. Managing QuickBooks and ensuring financial accuracy for creative and strategic teams.
Responsibilities:
- Manage QuickBooks Online (QBO)
- Daily categorization of bank and credit card transactions to ensure real-time financial accuracy.
- Perform weekly bank reconciliations, flagging discrepancies immediately.
- Manage Accounts Payable (AP) and Accounts Receivable (AR), ensuring bills are paid on time and client invoices are sent and tracked.
- Assist in the preparation of monthly Profit & Loss (P&L) statements and Balance Sheets.
- Maintain detailed expense trackers in Google Sheets/Excel for specific project budgets and production costs.
- Audit expense reports from team members to ensure compliance with company policy.
- Organize and maintain digital financial files (contracts, receipts, invoices) in Google Drive.
- Assist with vendor onboarding, collecting W-9s and payment details.
- Handle ad-hoc data entry and research tasks to support the Operations and Finance teams.
- Monitor outstanding invoices and conduct professional follow-ups (collections) with clients to ensure timely payment.
- Update weekly cash flow projection sheets with actuals from QBO.
Requirements:
- 2–4 years of experience in bookkeeping, finance, or virtual assistance with a heavy focus on finance.
- Proficiency in QuickBooks Online is required.
- You know how to split transactions, reconcile accounts, and run reports.
- You treat company data with the highest level of confidentiality and integrity.
- You spot errors others miss—a misplaced decimal or a wrong category stands out to you immediately.
- You are comfortable with VLOOKUPs, Pivot Tables, and complex formulas in Google Sheets and Excel.
- You see a backlog of unassigned transactions and you clear it. You manage your time effectively to meet weekly reporting deadlines.
- Strong English proficiency is required. You can communicate clearly with vendors and clients regarding invoices and payments.
Benefits:
- Growth Opportunities: Deepen your financial expertise and grow into a Junior Accountant or Operations Manager role.
- Relentless Innovation Culture: Move fast, test constantly, and collaborate with some of the most creative minds in social media and video production.
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