Accounts Payable Administrator
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Job Description
Accounts Payable Administrator processing supplier invoices and payments for Pronto Pilates. Ensuring financial controls are met and maintaining vendor records in a remote role.
Responsibilities:
- Process supplier invoices, credit notes, and payment runs with accuracy and efficiency.
- Verify invoice details, match to purchase orders, and resolve discrepancies with vendors or internal teams.
- Maintain current vendor records, including banking details and contact information.
- Prepare weekly or monthly payment batches in line with company policies and approvals.
- Reconcile supplier statements and follow up on outstanding items or variances.
- Support the month-end process with accruals, reporting, and ledger reconciliations.
- Respond promptly to vendor and internal queries with clear, professional communication.
- Assist with audit requests by providing documentation and ensuring compliance with internal controls.
- Review invoices for accuracy, proper coding, and approval before posting.
- Identify and escalate discrepancies, unusual charges, or missing documentation.
- Maintain organized digital records for audit readiness and traceability.
- Contribute to process improvements that increase accuracy and efficiency within the team.
Requirements:
- Previous experience in an Accounts Payable or finance support role.
- Working knowledge of end-to-end AP processes: invoice processing, PO matching, approvals, and payment cycles.
- Understanding of accounting principles such as accruals, expense recognition, and tax compliance (GST/VAT).
- Experience using accounting or ERP systems (e.g., Xero) and strong Excel skills (VLOOKUP, filters, pivot tables).
- High attention to detail, accuracy in data entry, and strong time-management skills.
- Effective communication skills for liaising with vendors and internal departments.
- Ability to work independently while collaborating effectively with the wider finance team.
- Commitment to confidentiality, professionalism, and process integrity.
Benefits:
- Flexibility during standard South African business hours
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