Accounts Payable Specialist
Employment Information
Report this job
Job expired or something wrong with this job?
Job Description
Accounts Payable Specialist handling vendor invoices and electronic payments. Joining Headlands Research's collaborative remote accounting team focused on improving clinical trial delivery.
Responsibilities:
- Process vendor invoices accurately and efficiently within NetSuite
- Prepare ACH, wire, and other electronic vendor payments
- Manage vendor onboarding, payment portals, W-9 documentation, and banking information
- Reconcile vendor statements and proactively resolve outstanding invoices, credits, and payment discrepancies
- Monitor multiple AP inboxes and respond promptly to internal and external inquiries
- Review, audit, and process employee expense reports through the company's expense management system
- Serve as the internal subject matter expert for the expense management platform by providing user support, troubleshooting, and training
- Partner with site leaders and department managers to obtain invoice and expense approvals
- Perform monthly corporate credit card coding and reconciliations
- Prepare and file annual 1099s for multiple legal entities
- Support audits, reporting requests, compliance initiatives, and special projects
- Identify opportunities to improve AP processes, documentation, internal controls, and system efficiencies
Requirements:
- 4+ years of progressive Accounts Payable experience
- Experience preparing and filing annual 1099s
- Experience administering or supporting an expense management platform (Emburse, Concur, Ramp, Expensify, or similar)
- Experience supporting multiple business entities, locations, or operating companies
- Strong understanding of accounts payable processes, controls, and best practices
- Advanced attention to detail with exceptional organizational skills
- Strong Microsoft Excel skills
- Excellent communication and customer service skills
- Demonstrated ability to learn new financial systems quickly and troubleshoot system-related issues independently
- Experience with NetSuite ERP preferred
- Experience processing ACH, wire transfers, and electronic vendor payments preferred
- Working knowledge of general accounting concepts including accruals, fixed assets, and prepaid expenses preferred
Benefits:
- 100% Remote position with a collaborative, supportive team
- Opportunity to support a rapidly growing organization across the U.S. and Canada
- Be a key contributor on a centralized accounting team with visibility across the business
- Work with modern financial systems and help improve processes and automation
- Join a company with a mission of improving lives through clinical research
- Competitive compensation and comprehensive benefits package
- Opportunities for professional growth as the organization continues to expand
Similar Jobs
Director of Accounts Payable Operations
Director of Accounts Payable Operations overseeing end-to-end P2P workflows at Chobani. Driving technological improvements and maintaining financial controls with a strategic approach.
Temporary AP Specialist
Remote AP Specialist handling vendor payments and expenditures in accounting processes. Ensuring accuracy and timely cash payments while reconciling invoices and statements.
AP Coordinator
AP Coordinator at Touch Support handling vendor and client communications. Managing invoice processing and developing relationships within a remote team setting.
VR Analyst, Accounts Payable
Vendor Reconciliation Analyst in Staples Finance team, ensuring accurate processing of VR-related invoices and payments. Building vendor relationships and supporting financial activities with attention to detail.
MAP Administrator
MAP Administrator supporting compliance activities, contract management, and pricing policies at Broan-NuTone. Require effective communication and investigative skills for this role.
Accounts Payable Specialist
Accounts Payable Specialist providing accuracy and efficiency in financial transactions for FIT Solutions. Engage with accounting team and manage financial data through QuickBooks and ConnectWise.
Accounts Payable Specialist
Accounts Payable Specialist responsible for managing vendor payment cycles. Working from home for Corporate Stays, focusing on accuracy and reconciliation of financial information.
Senior Accounts Payable Specialist
Senior Accounts Payable Specialist managing end-to-end accounts payable operations at Fuze Health. Focused on compliance, vendor oversight, and financial accuracy in a fast-paced environment.
Senior Accounts Payable Specialist
Senior Accounts Payable Specialist supporting high-volume finance environment with transaction management and vendor oversight. Leading internal enablement and policy enforcement to ensure compliance and accuracy.
Accounts Payable Assistant – Maternity Cover
Accounts Payable Assistant managing purchase ledger for Wealth Dynamix, a growing Fintech in private banking. Handling payment processing, financial support and payroll while ensuring accurate financial data.
Accounts Payable Specialist, Part-Time
Accounts Payable Specialist managing invoices and financial transactions at Summit. Ensuring accurate processing and support for the Finance team.
Accounts Payable and Receivable Analyst
Accounts Payable & Receivable Analyst at Influur supporting financial operations. Process invoices, manage payments, and improve workflows with automation and AI tools.
Accounts Payable Manager
Accounts Payable Manager leading end-to-end AP operations for a high-growth outsourcing company. Focused on financial accuracy and compliance with accounting standards in a fast-paced environment.
Accounts Payable Specialist
Accounts Payable Specialist managing vendor invoices and payments for a remote company specializing in virtual assistant services. Requires Vantaca software proficiency and 2+ years of AP experience.
Accounts Payable Specialist
Accounts Payable Specialist handling state surplus lines tax filings and billing reports for InsCipher. Resolving client credits and maintaining accurate financial records in a remote work setting.
Accounts Payable/Receivable Specialist
Accounts Payable / Accounts Receivable Specialist managing financial operations for Altitude Roofing, ensuring accurate invoice processing and customer account management. Supporting cash flow and compliance in a remote work environment.
Accounts Payable Specialist
Accounts Payable Specialist ensuring timely payments and excellent customer service in a healthcare system. Facilitating supplier payments and resolving complex invoice issues for optimal patient care.
Solar Accounts Payable Specialist
Solar Accounts Payable Specialist supporting financial operations across active markets at SpartanX. Responsible for managing vendor payments and maintaining accurate financial records.
Accounts Payable Specialist
Accounts Payable Specialist managing supplier invoices, reconciliations, and payments for a financial services firm. Requires alignment with U.S. Eastern Time.
Accounts Payable / Accounts Manager
Accounts Receivable Specialist processing invoices and managing customer accounts at SAN CHURRO. Collaborating with finance teams to ensure timely billing and collections with excellent customer service.