Accounts Payable Specialist
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Job Description
Accounts Payable Specialist for US clients in a remote setup. Duties include invoice processing, vendor management, and financial reconciliation.
Responsibilities:
- Respond to emails/AP inbox upkeep
- Process AP invoices to include reaching out to department heads/others as to specifics of the invoice for correct GJ account coding
- Review and approve AP invoices entered by counterpart
- Send Payment Confirmations to vendors
- Reconcile payments made in Bill to cash deducted from business checking account
- Update Inventory Purchase Order Tracking file used to report unit price and quantity discrepancies. Work with the purchasing team to ensure the Pos are corrected in the system (NetSuite)
- Update AP Payment request file for weekly meeting. (notes, last minute requests, off-cycle payment recon, etc)
- Research and reconcile vendor statements for accuracy
- Record bank transactions to record payments and credits
- Reconcile BILL and NetSuite AP aging
- Review P&L for department/no department and update invoice
- AP Accrual-Reversing
- AP Accrual-Non-Reversing
- Process 1099's
- Maintain vendor information/vendor onboarding
- Reconcile Concur Employee Expense Reimbursement platform, activity to credit card statement
- Reconcile credit cards
- Retrieve online invoices and upload into BILL
- Correct sync issues between BILL and NetSuite
- Maintain Project Codes list
- Reconcile AP Balance Sheet accounts: Accounts Payable, Accrued AP reversing and non-reversing, Credit cards
Requirements:
- Bachelor’s degree in Accounting or related field
- NetSuite and Bill.com experience
- Experience in 1099s
- Clear oral and written communication skills
Benefits:
- HMO on your first day + Free coverage for 2 dependents on your 2nd year
- Government-mandated benefits
- 20 Annual Leave Credits
- 13th-month pay
- Birthday Leave
- Bereavement Leave
- Travel Subsidy Allowance
- Free staff house accommodation (for those within a certain distance)
- Free Shuttle service
- Free Lunch
- Free Uniform
- Perfect attendance bonus
- Onboarding training
- Monthly employee engagement
- Birthday Gift
- Weekly treats
- Christmas Hamper
- Anniversary Gift
- Opportunity to travel
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