Administrative Assistant
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Job Description
Administrative Assistant supporting project managers, vendors, clients, and financial tracking for a U.S. construction company. Remote from Latin America with a 40-hour Monday–Friday schedule.
Responsibilities:
- Provide administrative support to Project Managers, General Contractors, and leadership
- Coordinate with vendors and subcontractors to request quotes and assist with bid management
- Communicate professionally with clients, provide project updates, and address inquiries
- Prepare, organize, and maintain construction documentation, including Change Orders, Purchase Orders, Service Agreements, and project records
- Assist with scheduling, calendar management, data entry, and document filing
- Draft and send professional emails and correspondence
- Support invoicing, bookkeeping, and project financial tracking
- Maintain accurate project logs and documentation
- Assist with additional administrative projects as needed
Requirements:
- Previous experience as an Administrative Assistant, preferably within the construction industry
- Experience supporting property management companies and dispatch operations
- Strong proficiency with Google Workspace, including Gmail, Docs, Sheets, Calendar, Chat, and Admin tools
- Excellent written and verbal English communication skills
- Outstanding organizational and time management abilities
- Ability to manage multiple priorities in a fast-paced environment
- High attention to detail and accuracy
- Strong customer service mindset with a positive, collaborative attitude
- Self-motivated and comfortable working independently
- Reliable high-speed internet and a quiet workspace suitable for video meetings
- Flexibility to occasionally work beyond standard business hours when projects require
- Microsoft Office 365, JobTread, CompanyCam, Wix, and relevant professional certifications are nice to have
Benefits:
- Competitive compensation
- Long-term remote opportunity with a growing U.S. construction company
- Supportive and collaborative work environment
- Potential schedule flexibility after six months based on performance
- Paid time off on Independence Day (July 4), Thanksgiving, Christmas Day, and New Year's Day
- Half-day schedules the day before Thanksgiving, Christmas, and New Year's Day
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