Senior Administrative Assistant
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Job Description
Senior Administrative Assistant supporting GTM leaders at 1Password, a cybersecurity company. Managing executive calendars, travel, communications, expenses, and remote team offsites.
Responsibilities:
- Provide virtual administrative support to team members, clients, and stakeholders
- Manage and maintain virtual calendars, schedule appointments, and coordinate virtual meetings across time zones
- Ensure technical readiness and troubleshoot virtual meetings
- Organize travel for supported leaders, including flights and hotels
- Organize and maintain digital files and documents
- Respond to virtual communication channels and forward messages as needed
- Collaborate with remote colleagues using virtual communication and collaboration tools
- Build cross-functional relationships to represent GTM VP priorities and unblock communication
- Draft, edit, and coordinate internal and external communications for GTM leaders
- Compile expense reports and process invoices through the procurement portal
- Support special remote projects and initiatives
- Plan and coordinate team offsites, including hotels, meals, meeting space, and attendee logistics
- Occasionally travel to support events
Requirements:
- 4+ years of proven experience as an administrative assistant
- Experience in a virtual or remote capacity is a plus
- Proficiency in virtual office tools such as Google Workspace, Zoom, Workplace, Slack, and online project management software
- Excellent written and verbal communication skills, with an understanding of virtual communication etiquette
- Strong organizational and time management skills, with the ability to work across different time zones
- Detail-oriented with a commitment to maintaining accuracy while working remotely
- Self-motivated, disciplined, and capable of working independently with minimal supervision
- Problem-solving mindset and a proactive approach to addressing virtual challenges
- Ability to multitask effectively in a remote environment with changing priorities
- Familiarity with virtual collaboration and document management tools is advantageous
- Knowledge of remote work best practices and cybersecurity considerations is a plus
- Must already be legally authorized to work in Canada or the United States; 1Password does not offer work authorization, relocation assistance, or visa sponsorship/transfers
- Successful applicants must complete a background check
Benefits:
- Health benefits
- Dental benefits
- RRSP
- Generous paid time off (PTO)
- Equity grant
- Incentive programs, where applicable
- Maternity and parental leave top-up programs
- Retirement matching program
- Free 1Password account
- Paid volunteer days
- Peer-to-peer recognition through Bonusly
- Remote-first work environment
- Travel for in-person engagement, including annual department-wide offsites, team meetings, and customer/industry events
- Accommodation available upon request during the recruitment process
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