Applicant Operations Specialist
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Job Description
As an Applicant Operations Specialist, support healthcare executives with administration and coordination in a fully remote role. Facilitate communication, scheduling, and compliance in a regulated healthcare environment.
Responsibilities:
- Manage and maintain multiple executive calendars, scheduling meetings and resolving conflicts proactively.
- Coordinate internal and external meetings, prepare agendas, and manage executive correspondence.
- Co-lead and support high-level projects by tracking timelines, follow-ups, and deliverables.
- Prepare reports, presentations, and executive documentation as needed.
- Support executives with patient scheduling and related coordination requirements.
- Liaise with healthcare staff to align priorities and ensure smooth communication.
- Assist with organizing information related to patient care workflows while maintaining accuracy.
- Ensure adherence to HIPAA and healthcare data privacy standards in all administrative tasks.
- Handle sensitive patient and business information with discretion and professionalism.
- Maintain secure documentation and follow compliance-related processes consistently.
Requirements:
- 2–3 years of experience as an Executive Assistant or Administrative Assistant.
- Experience supporting executives in a healthcare or regulated environment.
- Working knowledge of HIPAA and healthcare compliance standards.
- Excellent organizational, time management, and written/verbal communication skills.
- High level of discretion, reliability, and attention to detail.
- Background in US healthcare administration. (Preferred)
- Familiarity with EHR/EMR systems. (Preferred)
- Experience supporting multiple executives simultaneously. (Preferred)
Benefits:
- Competitive Salary: Based on experience and skills
- Remote Work: Fully remote—work from anywhere
- Performance Bonus: Based on data accuracy, reporting timeliness, and overall sales efficiency
- Team Incentives: Recognition for maintaining 100% CRM hygiene and on-time reporting
- Generous PTO: In accordance with company policy
- Health Coverage for PH-based talents: HMO coverage after 3 months for full-time employees
- Direct Mentorship: Guidance from international industry experts
- Learning & Development: Ongoing access to resources for professional growth
- Global Networking: Connect with professionals worldwide
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