Bookkeeper
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Job Description
Bookkeeper managing reconciliations, collections, invoicing, and vendor platforms for RecruitGo’s global Employer of Record services. Supporting financial systems, reporting, and CEO operations remotely from the Philippines.
Responsibilities:
- Reconcile bank feeds against invoices and resolve discrepancies
- Reconcile PayPal activity against bank feeds and invoice records
- Review and clean up bills queued for payment in Ramp
- Conduct monthly 401(k) reconciliation with Gusto
- Maintain accurate finance and accounting data in HubSpot deal records
- Verify contract values, deal values, and invoice amounts; investigate discrepancies
- Update expected payment dates and maintain a reliable financial source of truth in HubSpot
- Track overdue invoices and drive collections follow-up to resolution
- Document collections activity and client commitments
- Respond to creator inquiries about deal status, payment dates, invoicing, and payment history
- Investigate payment status and communicate delayed-payment updates professionally
- Escalate material payment delays or relationship risks to the CEO
- Support invoice creation automation and validate automated output
- Register and maintain HMG as a vendor across payment portals including Tipalti, Bill.com, Lumanu, SAP Ariba, and brand-specific systems
- Complete vendor onboarding, including W-9s, ACH and banking forms, insurance certificates, supplier questionnaires, and identity verification
- Securely manage platform credentials and access records
- Monitor client portals for invoice status, approval holds, rejected submissions, and remittances
- Submit invoices according to each client's required process and format
- Complete recurring vendor re-verification and annual revalidation
- Track onboarding progress against campaign timelines
- Build and maintain cash flow forecasting
- Support 1099 preparation and year-end filing
- Maintain documentation for CPA handoff
- Contribute to QuickBooks Online-to-Xero migration, including data validation and post-migration cleanup
- Handle confidential financial, payroll, tax, banking, contract, and personal information securely
- Follow credential-management, MFA, payment-change verification, and data-handling protocols
- Recognize and escalate phishing, payment fraud, and business email compromise attempts
- Manage finance workstreams across multiple concurrent campaigns
- Provide finance and executive assistant support to the CEO
- Identify and flag process improvements
- Collaborate with the internal team to deliver services on time and meet client expectations
Requirements:
- 3+ years of bookkeeping or finance operations experience
- Proficiency in Xero (required)
- Proficiency in QuickBooks Online
- Excellent spoken and written English
- Ability to manage multiple concurrent workstreams with strong follow-through
- Experience with accounts receivable and collections, including persistent follow-up on overdue payments
- Strong attention to detail and accuracy in reconciliation work
- Comfortable working independently and surfacing issues early
- Bachelor's degree in Accounting, Finance, or a related field
- Experience supporting a QuickBooks Online to Xero migration (nice-to-have)
- Experience with Ramp, PayPal, Gusto, or HubSpot (nice-to-have)
- Background in a US-based professional services environment (nice-to-have)
- Familiarity with US 1099 contractor payment processes (nice-to-have)
- Familiarity with AI automation tooling such as n8n or Zapier (nice-to-have)
- Prior experience supporting a US-based executive across time zones (nice-to-have)
- Ability to work the specified CDT schedule
Benefits:
- Secure legal employment through RecruitGo's Employer of Record services
- Work-from-home arrangement
- Flexible breaks throughout the workday
- Diverse challenges and engaging work
- Supportive team collaboration
- Inclusive and diverse workplace
- Competitive package and real career growth
- Fully supported hiring and onboarding process
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