Entry Level Payroll Clerk – Part Time
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Job Description
Part-time payroll clerk processing timesheets and payroll data for VANTAGE Aging, a nonprofit supporting older adults. Managing Excel records, audits, and participant communications across Ohio.
Responsibilities:
- Verify and process bi-weekly timesheets for over 500 program participants across Ohio, checking hours, signatures, and fields for accuracy
- Input payroll data into pre-established Excel spreadsheets and run regular payroll reports within strict deadlines
- Track bi-weekly payroll changes and check transmittals against records to catch and fix errors
- Review digital files and database scans to ensure participant payroll documentation is complete and correctly filed
- Organize payroll files and data spreadsheets to help prepare for regular audits
- Perform general clerical tasks, data entry, and basic tracking to keep payroll records up to date
- Place outbound calls and send emails to participants and site supervisors to obtain missing or incomplete timesheets and correct errors before deadlines
- Answer phone calls and emails to resolve timesheet questions and explain how to complete forms correctly
- Pull data and fill out standard forms for employment verifications
Requirements:
- High school diploma or GED required
- At least 1 year of general office, data entry, or basic payroll experience preferred
- Basic proficiency in Microsoft Office 365, especially opening, updating, and saving Microsoft Excel spreadsheets
- Strong attention to detail with the ability to review numbers, hours, and signatures for accuracy
- Good communication and customer service skills to answer questions and make phone calls regarding timesheets
- Ability to pass Ohio BCII and FBI background investigations upon hire
- Ability to handle personal information confidentially and follow instructions carefully
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