Payroll Manager
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Job Description
Payroll Manager owning U.S. payroll, contractor payments, and EOR support at TubeScience, a performance-driven video advertising company. Building accurate, compliant payroll processes.
Responsibilities:
- Own regular and off-cycle U.S. payroll processing in Rippling
- Validate payroll inputs, including new hires, terminations, compensation changes, bonuses, deductions, and reimbursements
- Administer and reconcile contractor payments
- Coordinate payroll and bonus processing for employees engaged through EOR partners
- Validate EOR payroll calculations and reconcile invoices and statements against internal records
- Manage multi-state payroll requirements, including tax withholding, overtime, final pay, state registrations, tax notices, filings, and reconciliations
- Administer benefits deductions, garnishments, retirement contributions, and other payroll deductions
- Maintain accurate payroll and employee data in Rippling and troubleshoot configurations, reports, workflows, and records
- Investigate payroll discrepancies, identify root causes, and drive issues through resolution
- Serve as the primary contact for employee payroll questions
- Support payroll-related audits, census requests, and benefits or insurance reviews
- Manage year-end payroll activities, including W-2/1099 processing, annual reconciliations, and related tax requirements
- Build and maintain payroll SOPs and controls and improve accuracy, efficiency, and audit readiness
- Report to the VP of Finance and partner with Finance, HR, Accounting, employees, and external payroll partners
Requirements:
- 5+ years of payroll experience, including at least 3 years directly administering U.S. payroll
- Hands-on experience processing payroll in Rippling
- Experience managing multi-state U.S. payroll; California and/or New York experience strongly preferred
- Hands-on experience applying California overtime rules, tax exemptions, and state final-pay requirements
- Strong knowledge of U.S. payroll taxes, wage deductions, federal and state requirements, and off-cycle payroll
- Experience independently investigating and resolving payroll discrepancies
- Strong Excel or Google Sheets skills, particularly for reconciliations and payroll reporting
- Strong numerical reasoning and exceptional attention to detail
- Professional fluency in spoken and written English
- Strong communication and customer-service skills for handling sensitive employee payroll questions
- Ability to work independently, manage recurring deadlines, and take ownership in a fast-paced environment
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