Payroll Manager
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Job Description
Payroll Manager scaling compliant multi-country payroll for Achieve Life Sciences, a specialty pharmaceutical company advancing cytisinicline. Supporting equity, benefits, tax, and commercial-launch incentive compensation.
Responsibilities:
- Own and scale global payroll operations across the United States, Canada, and United Kingdom
- Process regular, off-cycle, and bonus payrolls accurately, timely, and compliantly
- Administer multi-state payroll, including remote and field-based sales personnel
- Coordinate new hires, terminations, compensation changes, leaves, and final pay with HR
- Manage payroll providers, service-level agreements, performance expectations, and HRIS/payroll integrations
- Drive payroll process improvements as the business scales
- Oversee payroll tax withholding, remittances, filings, registrations, and statutory reporting
- Monitor legislative and regulatory changes and update processes
- Manage U.S., Canadian, and U.K.-specific payroll requirements
- Establish incentive compensation payroll processes for bonuses, commissions, and sales performance awards
- Build scalable workflows for variable pay tied to quotas and performance metrics
- Coordinate payroll administration for sales expense reimbursements, car allowances, and other field-force pay elements
- Process payroll-related tax withholding and reporting for stock options, RSU vesting, and ESPP purchases
- Partner with external advisors on cross-border and mobile employee tax considerations
- Reconcile payroll deductions with benefit carriers and plan providers
- Support administration of company benefits programs and the 401(k) plan
- Prepare payroll journal entries, accruals, and month-end close support
- Deliver payroll reporting and analysis for Finance, HR, and leadership
- Maintain documented payroll controls and segregation of duties
- Support SOX compliance and financial statement and benefit plan audits
- Identify opportunities to reduce risk and improve operational efficiency
- Collaborate with HR, Finance, Accounting, Legal, Equity Administration, and Sales Operations
Requirements:
- Bachelor’s degree in Accounting, Finance, or a related field
- 7+ years of payroll experience
- 3+ years in a payroll lead or management role
- Hands-on experience managing multi-country payroll, with direct responsibility for at least two of the United States, Canada, and United Kingdom
- Strong working knowledge of U.S. federal and multi-state payroll tax requirements
- Knowledge of wage and hour regulations and applicable payroll compliance obligations
- Experience processing equity compensation through payroll, including stock options, RSUs, and ESPP transactions
- Proficiency with a major payroll or HRIS platform, such as ADP Workforce Now or Rippling
- Strong analytical skills and attention to detail
- Ability to manage confidential employee and financial information with discretion
- Excellent communication and problem-solving skills
- Ability to manage competing priorities and maintain accurate payroll operations during rapid growth
- Certified Payroll Professional (CPP) designation preferred
- Experience in biotechnology, pharmaceuticals, or life sciences preferred
- Experience in manufacturing, multi-site operations, or complex operating environments preferred
- Experience building or supporting incentive compensation payroll processes for a field-based or pharmaceutical sales team preferred
- Experience supporting SOX compliance, internal controls, and audit readiness preferred
- Familiarity with pharmaceutical commercial compliance considerations, including Sunshine Act reporting and expense policies preferred
Benefits:
- Annual target bonus
- Equity compensation
- Medical insurance
- Dental insurance
- Vision insurance
- 401(k)-retirement plan
- Employee Stock Purchase Plan
- Company-paid life insurance
- Short- and long-term disability coverage
- Paid time off
- Paid company holidays
- Remote work arrangement
- Travel up to 10% for conferences and company meetings
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