Equipment Coordinator
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Job Description
Owner Furnished Equipment Coordinator managing equipment tracking, coordination, procurement, and digital handoff. Supporting VEC’s construction technology services for complex US building projects.
Responsibilities:
- Create, own, and maintain the master OFE log as the single source of truth for end-to-end equipment tracking.
- Enforce model metadata compliance against the Asset Information Requirements (AIR) schema using automated validation tools.
- Maintain the Common Data Environment (CDE) for the OFE register and supporting documentation.
- Define responsibility for furnishing, purchasing, delivering, installing, connecting, testing, commissioning, warranting, and accepting each OFE item.
- Identify and resolve scope gaps through a RASCI matrix.
- Collect and track vendor cut sheets, installation manuals, utility and clearance requirements, structural support needs, data/IT needs, and maintenance access requirements.
- Coordinate OFE requirements across architectural, structural, MEP, low-voltage, BIM/VDC, and field teams.
- Monitor equipment selections, purchase orders, lead times, submittals, fabrication, shipping, delivery, storage, and installation windows.
- Escalate late decisions, missing vendor information, changed equipment requirements, delivery conflicts, and schedule impacts.
- Use Synchro and Navisworks for visual planning, 4D sequencing, and model review.
- Track delivery confirmation, installation verification, commissioning, warranties, O&M manuals, serial numbers, asset tags, and final acceptance.
- Validate asset metadata before operational sign-off and handoff to the owner.
- Deliver asset data and closeout documentation and support digital handoff.
- Coordinate with owners, procurement, equipment vendors, design teams, BIM/VDC, GC and field teams, trade contractors, commissioning, and facilities teams.
Requirements:
- 5 to 7 years of direct experience in equipment procurement, project management, owner's representation, procurement coordination, mission-critical equipment planning, or a related field.
- Strong understanding of construction sequencing, design coordination, submittals, RFIs, procurement, logistics, and closeout.
- Familiarity with MEP, structural, low-voltage, and architectural coordination issues related to equipment installation.
- Ability to build and manage equipment logs, and to read and interpret drawings, specifications, equipment cut sheets, installation manuals, and coordination documents.
- Experience working across owner, vendor, design, GC, trade, commissioning, and operations stakeholders on a live project.
- Working knowledge of construction documents, submittals, and equipment coordination workflows.
- Ability to maintain structured data at scale, including equipment registers, metadata, and asset records.
- Understanding of construction schedules and the ability to read installation windows and critical-path impacts.
- Working proficiency across Procore, Autodesk Construction Cloud, Bluebeam, Smartsheet, Excel, and 4D review tools such as Synchro or Navisworks.
- Preferred: Direct OFE, OFCI, or FF&E coordination experience for data center owners.
- Preferred: Experience on hyperscale or multi-building campus programs.
- Preferred: Familiarity with Asset Information Requirements (AIR) schemas and digital handover to facilities and operations teams.
- Preferred: Owner's representative or owner-side project experience.
- Strong written communication, particularly in tracking decisions and confirming commitments in writing.
- Comfortable asking technical questions of vendors, designers, and trades until the answer is clear.
- Organized and persistent on follow-through across many parties and long lead times.
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