Event Coordinator
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Job Description
Event Coordinator overseeing event execution for openDoctor, ImplantBase, and Surgimate. Responsible for strategy, planning, and KPIs while collaborating across teams in a remote-first environment.
Responsibilities:
- Align event strategy with company-wide GTM priorities, pipeline goals, and brand objectives.
- Collaborate with Sales, SDR, Product, and Customer Success teams to develop a shared roadmap for event programming.
- Own the full lifecycle of event execution (sponsored, owned, digital, and in-person) from concept through post-event debrief.
- Manage budgets with a bias toward maximizing ROI without sacrificing quality.
- Establish repeatable workflows and communication frameworks that make every event easier and more impactful than the last.
- Follow, and tweak, current systems for post-event analysis, including lead capture, sales alignment, and attribution to pipeline and revenue.
- Leverage MarTech (CRM, automation, project management) to bring structure, visibility, and scale to the event program.
- Develop event messaging in lockstep with other marketing roles, ensuring consistency across pre-, during-, and post-event engagement.
- Support speaker prep, including internal training and external coordination.
- Launch internal awareness campaigns to excite cross-functional teams and drive alignment before every event.
- Track KPIs (attendance, engagement, pipeline influence, CAC, etc.) with clear reporting to marketing and executive teams.
- Run retrospectives to collect stakeholder and attendee feedback—transforming lessons learned into future playbooks.
- Continuously refine tactics and formats based on data, trends, and internal needs.
Requirements:
- 2+ years in event marketing, preferably in B2B SaaS or healthtech.
- Has managed 10+ annual events
- Proven ability to run both large-scale tradeshows and intimate roadshows/webinars.
- Obsessed with process, but flexible when real-world chaos strikes.
- Strong collaborator with experience aligning Sales, Marketing, and Product teams.
- Comfortable working across multiple brands and business units with varying goals.
- Proficient in tools like HubSpot, Salesforce, Monday, and webinar platforms (Zoom, ON24, etc.).
Benefits:
- Competitive salary plus commissions/bonus, 401(k) with company match up to 4%
- Medical, dental & vision plans for the employee through Cigna. Plus, employee covered plans available for dependents.
- Long Term Disability and Life Insurance
- Monthly Home Internet & Wellness allowances
- 10 Holidays + 2 Holiday Eves
- 18 days PTO, 18 days Sick Leave
- Additional days off for SurgiGive (volunteering 1), Birthday Celebration (1) & Recharge (3)
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