Event Program Manager
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Job Description
Event Program Manager coordinating a summit focused on actionable solutions to confront hate in California. Leading speaker coordination and program management with a remote work option.
Responsibilities:
- Project: Coordinating Programming for a ~300 Summit
- Duration of Contract: 2 Months, starting immediately (event takes place at the end of April)
- Location: Bay Area, CA (Remote with frequent on-site requirements in San Francisco)
- Speaker & Talent Coordination: Serve as the main liaison for high-profile speakers (e.g., government leaders, activists, and hate survivors). Manage outreach, collect bios and headshots, and coordinate all pre-event briefings.
- Program Asset Management: Ensure all programming-related assets, including presentation graphics, videos, and talking points, are collected and delivered to the production team on time.
- Panel & Workshop Support: Work closely with moderators and panelists to ensure they have the necessary context and materials for their specific tracks (e.g., "Building Solidarity" or "Combating Online Hate").
- Venue & Local Liaison: Provide local management support at the San Francisco venue, serving as a point of contact for venue staff and assisting with the coordination of local community partners.
- On-Site Programming Lead: During the summit, manage the "green room" and speaker flow, ensuring all talent is prepared and sessions stay on schedule.
- Administrative Oversight: Manage programming timelines and deliverables using project management tools to ensure no detail is missed.
Requirements:
- Experience: 4-6+ years of experience in program coordination, event management, or community organizing.
- Bay Area Based: Must be based in the San Francisco Bay Area with deep familiarity with local social justice and social impact communities.
- Communication: Exceptional written and verbal communication skills, with experience interfacing with high-level stakeholders, government offices, and grassroots organizers.
- Subject Matter Knowledge: A strong understanding of the social justice landscape, particularly issues related to anti-hate work, intersectionality, and community-led solutions. This includes the ability to suggest and vet potential speakers who align with the Summit's mission and values.
- Project Management: Proven ability to manage complex timelines and juggle multiple priorities in a fast-paced environment.
- Attitude: A proactive problem-solver with a "can-do" approach to getting projects over the finish line.
Benefits:
- Contract Type: This is a temporary, full-time, independent contractor position.
- Compensation: We are offering $8,000 for the completion of all deliverables under this contract. Invoices can be submitted monthly or bi-weekly.
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