Executive Assistant – CEO, CIO
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Job Description
Executive Assistant supporting CEO and CIO in a fast-paced, global impact investing environment. Managing complex schedules, communications, and travel arrangements while ensuring operational efficiency.
Responsibilities:
- Master the calendars of 2 executives across multiple time zones — no conflict goes unresolved, no priority gets buried
- Own every touchpoint for high-level meetings: board sessions, investor calls, strategic reviews from agenda to debrief
- Manage all travel end-to-end: flights, visas, accommodation, ground transport, and detailed itineraries that actually work
- Triage and respond to high-volume correspondence with the right tone, the right urgency, the right judgment
- Serve as the nerve centre between executives and the rest of the organisation — internal teams, board members, investors, and key external partners
- Prepare polished reports, presentations, briefing materials, and meeting minutes that reflect the standards of the leadership you support.
- An individual who can manage tasks effectively using AI will certainly be prioritised
- Anticipate issues — deadlines, conflicts, gaps — before they surface as problems
- Follow through on action items from leadership meetings until they're done, not just delegated
- Handle confidential information with the kind of discretion that never has to be asked for
- Research and compile intelligence for upcoming engagements, conferences, and business development opportunities
- Manage expenses, reimbursements, and basic financial administration as required
Requirements:
- 7+ years directly supporting C-suite or CXO-level executives in a remote capacity — not adjacent to it, in it
- Proven track record managing complex multi-timezone schedules with precision and composure
- Exceptional written English — you can write a board briefing and a casual follow-up email, and both will land perfectly
- Advanced proficiency in AI tools, Google Workspace and Microsoft Office; comfortable with Slack, Asana, Zoom, or equivalent tools
- A professional home setup in the Philippines with reliable, high-speed internet — non-negotiable
- Bachelor's degree in Business Administration, Communications, or a related field (preferred)
- Familiarity with impact investing, financial services, or development finance is a meaningful advantage
Benefits:
- Direct daily access and visibility with top leadership
- Competitive compensation aligned to your experience
- Fully remote from the Philippines
- A mission that genuinely matters — impact at a global scale
- Room to grow with an organisation doing work that counts
- A values-driven team that takes its work seriously and its people seriously
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