Executive Assistant – Chief Executive Officer
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Job Description
Executive Partner responsible for operational support to founders in the Middle East and North Africa. Facilitating workflows and project management as a trusted partner in their growth.
Responsibilities:
- Streamline your business leader's workflows so their time and priorities are protected
- Maintain operational visibility across every task, project, and commitment
- Support faster, better decision-making
- Improve productivity by keeping systems and dashboards organized
- Strengthen accountability and alignment across the team
- Manage your founder's calendar, scheduling, and daily priorities across time zones
- Coordinate travel logistics: flights, accommodations, transport, and meetings
- Organize internal and external meetings
- Handle professional and occasional personal administrative tasks
- Keep the founder's schedule aligned with what matters most
- Act as the central coordinator for key tasks and projects
- Track priorities, deadlines, and deliverables across the team
- Follow up with people to make sure commitments get done
- Spot blockers and risks early, and escalate proactively
- Maintain operational visibility so the team stays aligned and productive
- Maintain and optimize the founder's workspace (Notion, ClickUp, or similar)
- Track project updates, task ownership, and company-wide priorities
- Keep documentation and workflows current as the business evolves
- Support the founder in maintaining a clear operational dashboard
- Turn meeting discussions into structured, owned tasks
- Join calls to capture action items and summarize key outcomes
- Brief the founder on takeaways, priorities, and next steps
- Facilitate team access to the founder for decisions and approvals
- Help with onboarding logistics for new team members
- Support process improvements as the company grows
Requirements:
- 2+ years in executive assistance, operations coordination, or chief-of-staff style support
- Proven experience managing calendars, travel logistics, and complex scheduling
- Exceptional organization and task management, with the ability to juggle multiple priorities
- Excellent written and spoken English
- Professional, and comfortable interacting with senior leaders
- Proactive, anticipatory, and solutions-oriented
- Comfortable managing up and holding a team accountable
- High attention to detail and discretion with sensitive information
- Confident on professional calls and video meetings
- Wants a long-term role, not a short project
- Experience supporting founders or executives in startups or small high-growth teams (Nice-to-haves)
- Familiarity with operational documentation and knowledge management systems (Nice-to-haves)
- Experience with AI productivity tools or automation platforms (Nice-to-haves)
- Additional languages such as French or Arabic (Nice-to-haves)
- Background in operations, project coordination, or chief-of-staff work (Nice-to-haves)
Benefits:
- Work with global founders from wherever you are in the region
- Free 4-week AI-ready training that levels you up before day one
- A long-term home , not a gig, with a founder who values your judgment
- Real impact and growth , working one on one with people who shape where the business goes
- Flexible, remote work built around doing great work
- Competitive pay
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