Executive Assistant – Founders
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Job Description
Executive Assistant supporting founders at Obsidian Systems, a global remote company. Managing communications, scheduling, and project oversight in a fast-paced environment.
Responsibilities:
- Manage and prioritize communications with external stakeholders—including founders, investors, and board members—ensuring timely, professional, and context-aware engagement.
- Serve as a gatekeeper and facilitator for founders' time, using sound judgment to balance internal priorities with high-value external relationships.
- Oversee complex calendar and scheduling management across multiple time zones.
- Coordinate travel arrangements, expenses, and logistics.
- Support both business and select personal needs.
- Drive execution of founder-led initiatives and serve as the primary contact for external stakeholders.
- Track project priorities, timelines, and deliverables.
- Coordinate efforts across internal and external teams.
- Prepare materials and conduct light research as needed to support projects.
- Organize and prepare leadership meetings, including creating agendas, documenting discussions, and following up on action items.
- Maintain leadership dashboards and scorecards, ensuring metrics are current, accurate, and visible to leadership.
- Track progress against company and team goals, providing regular updates aligned with leadership expectations.
- Ensure organization and consistency across shared drives, documentation, and reporting tools.
- Identify gaps in execution or visibility and proactively recommend improvements to workflows, tracking, and communication processes.
Requirements:
- 5+ years’ experience supporting C-level executives.
- Highly organized with excellent communication skills.
- Technically savvy and quick to learn new tools.
- Experience in a startup or high-growth environment preferred.
- Demonstrated judgment, discretion, and multitasking ability.
- Interest in blockchain or other emerging technologies is a plus.
- Bilingual in English and Spanish highly preferred.
Benefits:
- Health insurance
- Flexible working arrangements
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