Executive Assistant – Strategic Operations Coordinator, AI, Salesforce
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Job Description
Executive Assistant supporting leadership in a micro private equity firm and pet care organization. Managing workflows and enhancing operational efficiency using AI tools and best practices.
Responsibilities:
- Manage multiple inboxes and calendars across two companies
- Prioritize communications and flag urgent matters
- Draft and respond to emails on behalf of the executive
- Coordinate meetings, scheduling, travel, and follow-ups
- Organize tasks, action items, and ongoing priorities
- Prepare summaries and follow-up communications from recorded meetings and calls
- Assist in organizing systems, documentation, and internal workflows
- Use Claude and other AI tools to support operational workflows
- Improve AI-generated outputs to ensure professional, human-quality communication
- Help develop and maintain SOPs (Standard Operating Procedures)
- Identify opportunities to improve processes and operational efficiency
- Conduct business, vendor, and market research
- Evaluate software tools and operational alternatives
- Support due diligence and operational review processes
- Assist with relationship management and business development activities
- Help maintain project organization across multiple initiatives
- Anticipate needs and proactively solve problems
- Provide thoughtful feedback and recommendations
- Help the executive stay organized, focused, and accountable
- Gradually take ownership of recurring operational responsibilities
- Serve as a trusted operational partner over time
Requirements:
- Prior experience as an Executive Assistant, Operations Coordinator, Chief of Staff Assistant, or similar high-level support role
- Excellent written and verbal English communication skills
- Strong organizational and time-management abilities
- Experience managing executive inboxes and calendars
- Comfortable handling confidential information
- High attention to detail and follow-through
- Strong internet research and analytical skills
- Self-starter with strong initiative and problem-solving ability
- Strong proficiency with Claude AI or similar AI productivity tools
- Familiarity with Gmail, Google Workspace, and common productivity tools
- Experience with project management platforms and SOP documentation
- Comfortable learning new software quickly
- Familiarity with CRM systems such as Salesforce is a plus
Benefits:
- 100% REMOTE
- $50 birthday bonus
- $200 testimonial bonus
- $500 entry monthly raffle
- NO TRACKER. NO PROBLEM
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