Executive Assistant to CEO, COO
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Job Description
Executive Assistant supporting the CEO and COO of a physician-owned organization. Managing schedules, communications, and recruitment efforts using modern productivity tools.
Responsibilities:
- Provide executive support through calendar and email management, meeting coordination, and handling confidential communications
- Manage administrative workflows including documentation, task tracking, and virtual meeting logistics
- Conduct initial screening of job applicants and coordinate recruitment scheduling
- Support CRM updates, reporting, and communication with internal and external stakeholders
- Utilize tools such as monday.com, Google Workspace, Zoom, HubSpot (or similar), and AI productivity tools to streamline operations and improve efficiency
Requirements:
- Proven experience as an Executive Assistant or similar role supporting senior leadership
- Strong organizational and time-management skills
- Excellent written and verbal communication skills
- Experience with calendar/email management at an executive level
- Proficiency with Google Workspace and virtual meeting tools
- Experience screening applicants or supporting recruitment processes
- Preferred experience with monday.com or project/task management platforms
Benefits:
- This is a remote position.
- Support a network of physicians across multiple specialties and locations.
- Utilize modern productivity tools and AI-enabled workflows to improve efficiency.
- Provide executive support through calendar and email management, meeting coordination, and handling confidential communications.
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