Executive Assistant
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Job Description
Executive Assistant to COO at EvenUp, a tech company focused on closing the justice gap. Managing complex schedules, communications, and travel for high-level executive efficiency.
Responsibilities:
- Own and manage the COO’s complex calendar, balancing internal/external meetings, domestic/international travel, and proactively protecting strategic planning time.
- Prepare concise meeting briefs and daily 'Morning Overview' summaries, ensuring the COO is fully informed, and attend meetings as needed to capture action items and maintain accountability trackers.
- Support COO-led operational initiatives by tracking milestones, managing project dashboards, and creating weekly summaries of progress and blockers.
- Act as the first point of contact for internal and external communications, draft executive correspondence, and manage critical stakeholder relationships with absolute discretion.
- Plan and execute seamless domestic and international travel itineraries, manage all logistics, and handle travel-related expenses and reimbursements.
- Act as the primary intake point for all requests directed to the COO; expertly triage, prioritize, and track internal and external "asks" to ensure nothing drops.
- Develop and maintain a daily "pulse" or interactive dashboard for the COO that summarizes urgent vs. important tasks, upcoming deadlines, and required actions in an easily digestible format.
Requirements:
- Minimum 3–5 years of experience supporting C-level executives, preferably in tech, legal-tech, or operations-heavy industries.
- Exceptional organizational skills, time management, and strong written and verbal communication.
- A high degree of discretion, emotional intelligence, and the proven ability to be Anticipatory—always two steps ahead.
- Tech-savvy with experience in Google Workspace, Slack, Zoom, and other collaboration tools like Asana or Notion.
- Prior exposure to startups, SaaS, or data-driven environments, and experience supporting executives who manage cross-functional teams.
Benefits:
- Choice of medical, dental, and vision insurance plans for you and your family
- Additional insurance coverage options for life, accident, or critical illness
- Flexible paid time off, sick leave, short-term and long-term disability
- 10 US observed holidays, and Canadian statutory holidays by province
- A home office stipend
- 401(k) for US-based employees and RRSP for Canada-based employees
- Paid parental leave
- A local in-person meet-up program
- Hubs in San Francisco and Toronto
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