Executive Assistant
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Job Description
Executive Assistant providing high-level administrative support to senior leaders at Hims & Hers in a fully remote role. Coordinating complex scheduling and arrangements to ensure smooth operations.
Responsibilities:
- Provide high-level administrative support to senior leadership, ensuring seamless daily operations.
- Manage complex calendars, including scheduling meetings across multiple time zones and resolving scheduling conflicts proactively.
- Coordinate logistics for meetings and events, including securing conference space, arranging catering, preparing materials, and communicating with attendees.
- Partner cross-functionally to support larger internal or external events as needed.
- Arrange domestic and international travel, including flights, accommodations, and detailed itineraries.
- Prepare and process expense reports in compliance with company policies.
- Support onboarding activities by coordinating workspace setup, system access, supplies, and resources for new team members.
- Maintain a high level of professionalism, discretion, and confidentiality when handling sensitive information.
- Serve as a collaborative partner across teams, providing backup support and contributing to a positive and productive work environment.
- Identify opportunities to improve administrative processes and implement more efficient systems.
Requirements:
- 5+ years of experience in an executive or senior-level administrative support role.
- Demonstrated experience managing complex calendars and coordinating travel arrangements.
- Proficiency in Microsoft Office and Google Workspace (G Suite) tools.
- Exceptional organizational skills with strong attention to detail.
- Ability to prioritize multiple tasks and meet deadlines in a dynamic environment.
- Strong written and verbal communication skills.
- High level of integrity and ability to maintain confidentiality.
- Self-motivated with the ability to work independently while collaborating effectively across teams.
- Comfortable navigating organizational structures and building strong internal relationships.
- Willingness to travel occasionally (approximately 10–15%) if needed.
Benefits:
- Competitive salary & equity compensation for full-time roles
- Unlimited PTO, company holidays, and quarterly mental health days
- Comprehensive health benefits including medical, dental & vision, and parental leave
- Employee Stock Purchase Program (ESPP)
- 401k benefits with employer matching contribution
- Offsite team retreats
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