Executive Assistant
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Job Description
Executive Assistant supporting Cotiviti’s medical policy leaders. Managing calendars, meetings, domestic travel, budgets, onboarding, and confidential projects remotely.
Responsibilities:
- Serve as a vital partner to leaders of the Client Medical Director and Medical Policy Director team
- Provide administrative support and ensure efficient operations
- Coordinate and manage complex calendars across multiple time zones
- Schedule internal and external meetings with partners and clients
- Organize virtual and onsite departmental meetings, including sourcing offsite locations, preparing agendas and materials, and managing logistics
- Arrange domestic travel, including flights, accommodations, and ground transportation
- Prepare detailed itineraries and manage expense reporting
- Provide office and project support for cross-functional projects
- Assist with presentations, reports, and documentation
- Coordinate meetings, calendars, and data requests across the organization
- Take meeting minutes and notes and track action items through completion
- Assist with new-hire setup and onboarding logistics
- Track departmental budgets and process invoices and purchase orders
- Coordinate team offsites and recognition or milestone celebrations
- Handle HR-related and strategic information with discretion
- Complete special projects and other assigned duties
Requirements:
- 7+ years of proven experience as an administrator
- BS/BA degree in Communications, English, Marketing or relevant job experience
- Advanced-level or higher proficiency across MS Office suite of tools including Outlook, Word, Excel and PowerPoint
- Aptitude for learning new systems and processes
- Excellent written and verbal skills
- Strong organization and ability to prioritize efficiently
- Ability to work independently with limited oversight
- Ability to travel as needed, with current expectations of a minimum of 4 days twice yearly
- Must be able to provide a dedicated, secure work area
- Must be able to provide high-speed internet access/connectivity and office setup and maintenance
- Must be able to perform duties with or without reasonable accommodation
Benefits:
- Medical insurance coverage
- Dental insurance coverage
- Vision insurance coverage
- Disability insurance coverage
- Life insurance coverage
- 401(k) savings plans
- Paid family leave
- 9 paid holidays per year
- 17-27 days of Paid Time Off (PTO) per year, depending on specific level and length of service
- Remote work arrangement
- Dedicated, secure work area and high-speed internet access/connectivity and office setup and maintenance provided by the team member
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