Executive Assistant
Employment Information
Report this job
Job expired or something wrong with this job?
Job Description
Executive Assistant supporting 2–3 senior executives at Crux, a clean-energy capital platform. Managing calendars, communications, travel, events, and executive operating workflows.
Responsibilities:
- Manage calendars and gatekeep access for 2–3 senior executives
- Prioritize meetings against business objectives, clarify titles, build attendee lists, provide preparation context, and protect focus time
- Triage non-securities email, prioritize messages, draft executive responses, and develop trusted delegation
- Route regulatory-compliance-related matters through the executive
- Prepare meeting materials and agendas
- Attend select meetings, capture follow-ups, and track action items through completion
- Coordinate interview loops and maintain current candidate feedback
- Maintain HubSpot, Rippling, and Ramp workflow hygiene
- Keep light CRM data clean and current
- Maintain an integrated view of business and personal travel and health appointments
- Coordinate closing dinners, team onsites, conferences, and client and investor events
- Provide light deck editing and formatting support
- Travel approximately once a month for team onsites and events
- Operate proactively, make decisions within defined boundaries, escalate when needed, and provide real-time responsiveness across Slack, text, and email
Requirements:
- Strong judgment and prioritization
- High discretion and confidentiality
- Ability to manage up and push back when needed
- Detail-oriented with strong follow-through
- Systems-oriented, able to impose structure where needed
- AI fluency or appetite to develop it
- Experience supporting senior executives in finance, banking, or another regulated environment is nice to have
- Familiarity with HubSpot or comparable CRM tools is nice to have
- Ability to learn financial concepts and investor workflows on the job
- Willingness to work long hours and provide real-time responsiveness
- Willingness to travel approximately once a month
Benefits:
- Remote-first operating model with work from anywhere in the US and Canada
- Optional offices in DC, NYC, or SF
- Optional co-working opportunities with co-workers in the Bay Area, Seattle, Denver, Boston, LA, and beyond
- Regular team offsites three times a year
- Healthcare with 100% of employee premiums covered on Aetna nationwide and Kaiser in Washington and California; 70% subsidy for dependents
- Dental and vision with 100% of employee premiums and 50% of dependent premiums covered
- 10 company holidays per year
- 20 days of paid time off per year
- 401k account available without matching
- 16 weeks of parental leave for birthing parents
- 12 weeks of parental leave for non-birthing parents
- Company-wide bonus of $10,000–$40,000 tied to revenue goals
- Stock options in a rapidly growing company
Similar Jobs
Executive Assistant
Executive Assistant providing high-touch CEO support at Offchain Labs, builders of Ethereum scaling infrastructure. Managing scheduling, travel, correspondence, events, and confidential executive operations remotely.
Personal Assistant
Remote part-time administrative assistant supporting a medical business’s operations. Managing records, compliance renewals, customer queries, meetings, travel, events, and HR paperwork.
Fractional Marketing Manager, Executive Assistant
Fractional Marketing Manager and Executive Assistant supporting a UK-based business from South Africa. Managing B2B marketing campaigns, systems, collateral and senior leadership administration.
Personal Assistant to CEO
Personal Assistant managing a CEO’s schedules, communications, travel, and administrative affairs. Supporting an investment product within a global social discovery technology group.
Executive Assistant – Marketing Coordinator
Executive Assistant/Marketing Coordinator organizing and scheduling marketing operations for residential, commercial, luxury, and international real estate businesses. Managing CRMs, listings, platforms, calendars, and administrative priorities.
Executive Assistant
Executive Assistant supporting a US business brokerage and M&A advisory firm remotely. Managing executive calendars, client communications, CRM pipelines, transactions, and AI-powered systems.
Executive Assistant – Part-time
Part-time virtual assistant supporting a private child therapy practice. Managing scheduling, family email communication, client intake, EHR documentation, and HIPAA-compliant records.
Executive Assistant
Executive Assistant supporting senior leadership for a UK company from a remote South African home office. Managing diaries, communications, briefings, follow-ups, confidential matters, and executive operating rhythm on UK business hours.
Personal Assistant
Remote Personal Assistant supporting a busy UK professional with diary, inbox, travel, and personal administration. Based in South Africa, maintaining discretion and reliable UK-hours support.
Executive Assistant, CEO
Executive Assistant supporting an AI biotechnology CEO across executive support, operations, fundraising, and personal logistics. Owning finance, contracts, recruiting, communications, systems, and travel in a growing startup.
Virtual Assistant
Virtual Assistant supporting a hospice and palliative care team remotely. Managing calendars, correspondence, confidential records, documents, and virtual meetings.
Virtual Assistant
Virtual Assistant supporting Fusion Growth Partners, a business incubator and micro venture capital firm. Managing data, digital marketing campaigns, websites, and email campaigns for growing small businesses.
Virtual Assistant
Virtual Assistant supporting Fusion Growth Partners, a business incubator and micro venture capital firm. Managing databases and setting up digital marketing and email campaigns from home.
Virtual Assistant
Virtual Assistant supporting Fusion Growth Partners, a business incubator and micro venture capital firm. Managing databases, digital campaigns, websites, and email campaigns from home.
Senior Executive Assistant
Senior Executive Assistant managing inboxes, social content, AI agents, and backend reporting for CoWorq’s growing client brands. Supporting a coaching platform and health/wellness business on the US graveyard shift from the Philippines.
Virtual Assistant
Virtual Assistant supporting recruitment, candidate experience, and HR administration for RemodelBoom, a US home-improvement revenue-growth partner. Coordinating interviews, maintaining hiring systems, and supporting onboarding remotely from South Africa.
Real Estate Executive – Virtual Assistant
Remote real estate virtual assistant supporting a Philippines-based agent's clients, listings, leads, and transactions. Managing CRM records, vendors, communications, marketing, and administrative workflows.
Executive VA – Operations Assistant
Part-time Executive Assistant supporting a growing Canadian restaurant group. Organizing executive priorities, vendor coordination, records, and operational processes remotely.
Senior Executive Assistant
Senior Executive Assistant supporting New Relic’s APJ Sales SVP at an observability technology company. Managing executive operations, communications, projects, budgets, events, reporting, and global travel.
Commercial Real Estate Executive Assistant
Remote part-time executive assistant supporting a US-based commercial real estate client. Managing scheduling, communications, CRM data, and operational processes using RealNex and spreadsheets.