Joint Executive Assistant
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Job Description
Joint Executive Assistant supporting C-Suite in high-performance organization with administrative and personal assistance. Managing complexity and anticipating needs for CEO, Co-Founder, COO, and VP, Accounts.
Responsibilities:
- Understanding and awareness of the Executive Leader’s needs & priorities to ensure daily operations run efficiently
- Manage complex executive calendars, scheduling, and logistics within multiple time zones
- Handle all communications with confidentiality and accuracy, ensuring that messages are redirected appropriately and communications are tracked accordingly
- Provide support for meetings, including agenda prep, note-taking, and action item follow-up
- Design and implement efficient office procedures, coordinating with the COO, and HR Manager as needed
- Conduct light research, compile data, and support project briefings as needed
- Arrange global travel logistics (flights, routes, accommodation, transportation). Some travel might be required if on-site support is needed
- Support ad-hoc personal projects and priorities
- Manage personal scheduling and time-sensitive requests
Requirements:
- Considerable experience in senior administrative, executive support, or project management role in highly multifaceted high-touch, heavy-volume industry
- Strong written and verbal communication skills
- Productive and proactive mindset and ability to work both independently and collaboratively
- Ability to solve problems relating to time management or short timelines
- BONUS: Strong grasp or work experience in the gaming or influencer marketing industry
- BONUS: Experience with travel bookings
- Highly organized with exceptional attention to detail
- Organized and proficient in calendaring, communication and document management tools (G-Suite, Slack, Discord or similar)
- Professional, calm and collected in high-pressure situations while meeting deadlines
- Experienced and discrete when handling confidential information
- Team focused and willing to assist colleagues when needed
- most importantly will be a go-getter! Ambitious and tenacious - a phenomenal teammate and a strong support advocate!
Benefits:
- Comprehensive Benefits – Eligible employees have the option to enroll in medical, dental, vision, and disability insurance, along with a life insurance policy.
- Every employee gets a $250 USD Workspace Upgrade Credit to deck out their home office.
- We celebrate all the moments that matter with curated anniversary gifts and company wide recognition.
- We provide best-in-class training that will challenge you and drive your growth in a fast-paced environment.
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