Lead Corporate Governance Paralegal
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Job Description
Lead Corporate Governance Paralegal handling public reporting and governance matters for Resideo. Collaborate with teams and support C-suite and Board Directors in a dynamic environment.
Responsibilities:
- Assist with Board of Directors meetings and record keeping, including drafting of board and committee meeting agendas, readout notes and related minutes/resolutions for the same, maintaining the minute book, preparation of meeting materials, and implementing and managing a board portal.
- Calendar, draft and manage all Section 16 filings, including Forms 3 and 4.
- Support NYSE required reporting, including annual attestation.
- Coordinate NYSE filings and prenotification of press releases, earnings, and other press releases.
- Draft proxy materials (e.g., cards, notice & access), coordinating distribution with proxy agent, and annual report printers.
- Draft meeting certificates and documents.
- Coordinate annual review of charters, preparation of standing board and committee calendar items.
- Prepare for, coordinate, and administer annual shareholder meeting, including collaboration with Inspector of Electors.
- Coordinate stockholder queries and work with transfer agents including estate executors, unclaimed property, etc.
- Assist in the preparation of SEC Forms including 10-K, 10-Q, proxy statement disclosures and beneficial ownership tables, working with Corporate Secretary and C-level to obtain necessary signatures/certifications.
- Prepare and coordinate collection of annual Director and Officer questionnaires.
- Assist with on-boarding and departure of executives and directors.
- Handle special projects as requested.
- Demonstrate confidence in communicating and liaising with all levels of Leadership including C-Suite and Board members.
Requirements:
- 12+ years of work experience as a paralegal or legal assistant at a corporate in-house legal department or a law firm
- 10+ years of experience as a paralegal or legal assistant in a Corporate Secretary department of a U.S. public company or in the Corporate Governance department of a law firm
- Previous use of computer software (Workiva) to make SEC filings via EDGAR, as well as competency in managing electronic board portals such as Diligent
- Paralegal Certification
- Proficient computer software skills in Microsoft Word, PowerPoint, Excel, and Outlook
- Stellar organizational skills
- Exceptional attention to detail
- High degree of self-direction and motivation with good teamwork and interpersonal skills
- Superior verbal, written and communication skills and strong business acumen
- Results-driven and ability to prioritize workflow
- Ability to meet demanding deadlines in a fast-paced environment
- Ability to think creatively in solving critical/time sensitive issues
- Ability to interact well with attorneys and business personnel throughout Resideo and outside service providers.
Benefits:
- life and health insurance
- life assistance program
- accidental death and dismemberment insurance
- disability insurance
- 401k Plan
- vacation & holidays
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