Learning Design Administration Intern
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Job Description
Learning Design Administration Intern at Venture for Canada supporting ETA programming and administrative tasks. Ideal for those interested in learning design and nonprofit program delivery.
Responsibilities:
- Maintain project records, trackers, timelines, and planning documents for ETA 101, ETA Bootcamp, and conference-related activities.
- Log project progress, updates, deadlines, and next steps in project management tools and shared documentation.
- Help keep internal planning documents organized, current, and easy for the team to use.
- Track outstanding tasks and support follow-up across internal workstreams.
- Support the coordination of calendar invites for sessions, meetings, speaker calls, and program activities.
- Help prepare and send participant communications, reminders, and follow-ups.
- Monitor participant-facing details to ensure communications are clear, timely, and accurate.
- Support basic inbox or communication tracking where needed.
- Assist with outreach to speakers, facilitators, and guests.
- Track speaker confirmations, bios, session details, materials, and logistics.
- Support the preparation of speaker briefing documents or session information.
- Help ensure speakers receive the information they need in a timely and professional way.
- Review learning materials, slide decks, handouts, worksheets, and resources for formatting, consistency, typos, and basic edits.
- Support updates to learning resources based on team feedback.
- Help organize curriculum materials and session resources in shared folders or internal knowledge systems.
- Make basic edits to Notion pages and program materials to ensure information is accurate and easy to navigate.
- Assist with planning and administrative tasks related to ETA conference activities.
- Support agenda tracking, speaker logistics, participant information, and resource preparation.
- Help coordinate details across learning design, events, and program delivery workstreams.
Requirements:
- Experience supporting administrative, coordination, event, program, student leadership, volunteer, or team-based projects.
- Strong organizational skills, with the ability to track tasks, deadlines, follow-ups, project updates, and shared records accurately.
- Clear written communication skills, including the ability to draft, edit, and send simple participant, speaker, or internal communications.
- Comfort coordinating calendars, scheduling meetings, managing invites, and helping keep people on track with upcoming deadlines or sessions.
- Experience working in shared documents, spreadsheets, folders, and collaborative planning tools.
- Familiarity with tools such as Google Workspace, Zoom, Canva, and a willingness to learn tools such as Notion and project management platforms.
- Ability to review learning materials, slide decks, worksheets, emails, and resource pages for typos, formatting, consistency, and clarity.
- Comfort supporting outreach to speakers, facilitators, guests, or partners, including tracking confirmations, bios, logistics, and follow-ups.
- Interest in learning design, entrepreneurship, education, nonprofit programming, event coordination, or participant experience.
- Legal authorization to work in Canada.
Benefits:
- Commitment to Diversity and Accessibility
- Accommodations for accessibility
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