Legal Executive Assistant, Mandarin/English
Employment Information
Report this job
Job expired or something wrong with this job?
Job Description
Legal Executive Assistant supporting U.S. immigration attorneys and bilingual clients remotely from China or Taiwan. Managing legal documents, client intake, case records, scheduling, and workflow coordination.
Responsibilities:
- Provide administrative and coordination support to attorneys and internal teams, including document organization, scheduling, follow-up, correspondence, and workflow management.
- Assist with the preparation, formatting, organization, and filing of legal documents, applications, supporting evidence, and other case-related materials under attorney supervision.
- Communicate professionally with clients and prospective clients in both Mandarin and English through phone, email, messaging platforms, and other approved communication channels.
- Maintain accurate and up-to-date client and case records in CRM and case management systems, including documenting interactions, tracking follow-ups, monitoring progress, and organizing digital files.
- Support the client intake process as needed by screening inquiries, identifying client needs, scheduling consultations, gathering preliminary information, and guiding prospective clients through next steps.
- Build and maintain positive working relationships with clients, attorneys, business partners, third parties, and internal team members.
- Monitor deadlines, coordinate outstanding items, follow up on required information, and help ensure that client and case-related matters move forward efficiently.
- Use legal technology, CRM platforms, productivity tools, and AI-assisted systems to improve organization, communication, accuracy, and workflow efficiency.
Requirements:
- Bachelor’s degree required.
- Prior experience working in a law firm is highly preferred; experience may be in legal support, administration, client services, intake, case coordination, or a related function.
- Fluent in Mandarin and English, both written and spoken.
- U.S. immigration law experience is preferred but not required.
- Strong interest in learning U.S. immigration processes, legal workflows, and client service standards.
- Excellent communication, organization, follow-up, and relationship-management skills.
- Ability to adapt to different responsibilities and work effectively across legal, administrative, and client-facing functions.
- Comfortable using CRM systems, case management platforms, productivity tools, and new technology.
- Strong attention to detail, sound judgment, and the ability to handle confidential information professionally.
- Required to maintain a minimum of 5 hours of overlap with the firm’s operating hours in Pacific Time (PT), subject to operational needs and team coordination.
- Application process may include a brief writing, communication, or practical assessment in addition to the standard application form and interview process.
Benefits:
- Comprehensive training and onboarding to support your success
- Ongoing opportunities for professional development and career advancement
- Collaborative and empowering culture within a global legal team
- Exposure to a wide variety of U.S. immigration matters, legal workflows, and client service processes
- Fully remote position based in Asia
- Flexible scheduling to support productivity and work-life balance
- Work from the comfort of your home with no commute
- Competitive compensation commensurate with experience and qualifications
- Holiday pay for all U.S. federal holidays observed by the firm
- Performance-based bonuses to reward your contributions
- Periodic remuneration reviews to ensure fair and competitive compensation
- Culture that values initiative, reliability, and professionalism
- Environment that encourages innovation and continuous learning
Similar Jobs
Legal Assistant, Certified Paralegal – Debt Collection, Enforcement
Rechtsfachkraft für Zwangsvollstreckung bei paywise, einem Legal-Tech-Unternehmen für digitales Forderungsmanagement. Bearbeitung von Pfändungen, Vergleichen und Ratenzahlungen im Remote-Team.
Civil Litigation Legal Secretary
Civil Litigation Legal Secretary supporting personal injury defense attorneys at AAA insurer CSAA Insurance Group. Drafting legal documents, managing electronic case files, calendars, court filings, and litigation administration remotely.
Part-Time Legal Assistant
Legal Assistant handling Best Case data entry and client documentation for bankruptcy and family law. Collaborating with clients and preparing cases for final review remotely.
Supervising Legal Assistant
Supervising Legal Assistant overseeing daily operations of legal assistant team at Farmers. Ensuring efficient case management and providing training and performance management of legal assistants.
Legal Assistant II
Legal Assistant providing key support to financial institutions in creditor rights matters. Responsible for accuracy and compliance in diverse legal tasks with a focus on detail and results.
Legal Assistant II
Legal Assistant providing exceptional legal support for creditor rights matters. Updating documentation and ensuring compliance with laws and regulations while working remotely on a part-time basis.
Legal Assistant II
Legal Assistant role providing support in creditor rights matters at LOGS Legal Group LLP. Managing legal documentation and ensuring compliance with laws and regulations in a remote position.
Legal Assistant I – Operational Support
Legal Assistant providing operational support with direction from financial institutions and ensuring compliance. Duties include court filings, document organization, and professional communication.
Assistant juridique
Assistant Juridique supporting client inquiries and legal document management for an expanding insurance delegation company. Engaging with clients and legal documents while ensuring high customer satisfaction.
U.S. Immigration Legal Assistant, Mandarin Bilingual
Legal Assistant supporting clients in U.S. immigration processes at a remote legal firm in Asia. Seeking Mandarin bilingual candidates with legal experience and strong organizational skills.
Legal Assistant III – Litigation
Legal Assistant providing support for creditor rights matters at LOGS Legal Group. Responsible for documentation management and compliance with legal standards.
Legal Assistant
Legal Assistant supporting Florida Bodily Injury staff counsel team handling tasks for assigned attorneys. Composing legal documents and coordinating appearances while maintaining schedules remotely.
Legal and Compliance Assistant – iGaming
Legal and Compliance Assistant providing support for iGaming license applications and regulatory affairs. Collaborating with external counsel and managing legal compliance across various jurisdictions.
Legal Assistant – Removal, Tier 1
Legal Assistant handling evidence and documentation management remotely for clients in immigration law. Working with attorneys and support teams to ensure case flow efficiency and compliance.
Immigration Legal Assistant – Independent Contractor
Remote Immigration Legal Assistant responding to client requests and conducting legal research for immigration cases. Preparing application forms and providing support to attorneys in a fast-paced remote environment.
Legal Secretary I
Legal Secretary providing administrative support to attorneys by preparing legal documents and managing schedules. Ensuring compliance with court rules and coordinating legal services for cases.
Bilingual (English/Spanish) Personal Injury Litigation Assistant
Personal Injury Litigation Assistant supporting attorneys in litigation processes. Handling case management and documentation while working remotely from Colombia.
Canadian Law Clerk, Case Manager
Canadian Law Clerk preparing immigration applications under supervision. Supporting case strategy and compliance for Canadian immigration matters at WR Immigration.
Litigation Legal Assistant
Legal Assistant performing legal and secretarial tasks for assigned attorney(s) in California civil litigation. Handling correspondence, scheduling appearances, and maintaining legal deadlines in a remote setting.
Personal Injury Litigation Assistant – Virtual
Virtual Assistant providing organizational and litigation support to attorneys in Personal Injury practice. Work remotely as an independent contractor handling case files and legal documents.