Marketing Executive Assistant
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Job Description
Executive Assistant supporting marketing projects in a fast-paced environment at JVM Lending. Responsible for inbox management, marketing campaign support, QA, and project tracking.
Responsibilities:
- Inbox Management: draft responses, reply on behalf when needed, tag team members, and keep the inbox organized with urgent and important emails prioritized
- Marketing Campaign Support: assist with execution across email, landing pages, social, and paid campaigns, including proofing, QA, and scheduling
- Copy & Asset QA: proofread marketing copy, links, merge fields, images, and disclosures before anything goes live
- Content Coordination: maintain content calendars, asset libraries, and brand guideline documents; coordinate with designers, writers, and agency partners to keep projects on deadline
- CRM & Marketing Ops: create and update records in Salesforce and HubSpot, build lists, QA workflows, pull reports, and keep data clean
- Templates & SOPs: create and maintain email templates, checklists, and standard operating procedures
- Project Tracking: manage tasks in project management tools (Asana, ClickUp, Notion, or similar); flag risks, blockers, and missed deadlines early and often
- AI-Assisted Workflows: use Claude daily for drafting, research, QA, and workflow acceleration. Handle ad hoc tasks and special projects
Requirements:
- Must be an experienced Executive Assistant
- Proven ability to perform effectively in high-stress, fast-paced environments while meeting tight deadlines
- Working knowledge of marketing operations concepts: CRMs, email marketing, landing pages, and reporting
- Excellent English communication skills, both written and verbal
- Strong analytical and problem-solving skills
- Experience with HubSpot, Salesforce, Encompass, or Blend is a plus but not required
- Knowledge of the U.S. mortgage process is a plus but not required
- Must be a Filipino citizen residing in the Philippines
Benefits:
- 24 PTO days annually, plus paid U.S. holidays
- Opportunities for professional growth and learning, including direct exposure to marketing strategy and campaign execution
- Dynamic and supportive team culture that values candor and continuous improvement
- Full government-mandated benefits
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