Media Billing Coordinator
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Job Description
Media Billing Coordinator responsible for managing and reconciling media invoices at Unlock Health. Collaborating with teams to optimize financial accountability and streamline processes.
Responsibilities:
- Collect and review vendor invoices across broadcast, print and out-of-home channels to ensure alignment with media buys and insertion orders (IOs).
- Manage and maintain Unlock’s invoice system, ensuring it houses all vendor invoices for easy access by the finance team during audit periods.
- Resolve discrepancies between billed and purchased amounts by liaising with vendors and internal teams.
- Apply appropriate project numbers and vendor codes to invoices and escalate any issues requiring account team intervention.
- Track missing invoices and maintain updated records via the Media Details Report and Workamajig.
- Process credit memos and ensure proper documentation in Strata.
- Generate monthly actualized media spend reports using Strata for team flowchart updates.
- Maintain accurate monthly post-spend reports and ensure alignment with documented expenditures.
- Collaborate with media and accounting teams to streamline invoice processing and troubleshoot outstanding issues.
- Attend routine meetings to review financial reports and contribute insights for optimizing the billing process.
- Support invoice digitization efforts by coordinating with vendor representatives.
Requirements:
- Bachelor’s degree or equivalent experience.
- 1-2 years of billing processes and understanding of media buying.
- Proficiency in financial reconciliation tools (e.g., Strata, Workamajig) and Microsoft Office Suite, especially Excel.
- Excellent organizational and time-management skills with a high attention to detail.
- Effective communication skills for collaboration with vendors, internal teams, and external stakeholders.
- Ability to analyze and resolve discrepancies in a timely manner.
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