Payroll and Compliance Specialist
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Job Description
Payroll and Compliance Specialist at Launchways managing payroll and compliance for clients. Collaborating with HR teams and providing solutions aligned with business objectives.
Responsibilities:
- Manage payroll processing for assigned clients, ensuring transactions are completed accurately, timely, and in accordance with federal, state, and local requirements.
- Review and reconcile payroll data, investigate discrepancies, and complete month-end, quarter-end, and year-end payroll activities.
- Generate payroll reports and provide records, reconciliations, and supporting documentation for client audits and business needs.
- Serve as a trusted advisor on payroll tax compliance, wage and hour laws, internal controls, and payroll administration best practices.
- Respond to payroll-related inquiries from clients, employees, and stakeholders while providing timely and accurate resolutions.
- Lead or support payroll and HRIS implementations, system upgrades, vendor coordination, and process improvement initiatives.
- Serve as the primary liaison between clients and payroll technology vendors, providing end-user support and resolving system-related issues.
- Identify opportunities to streamline payroll processes, improve accuracy, increase efficiency, and enhance the overall client experience.
- Build and maintain strong client relationships by understanding business objectives and delivering proactive, value-added support.
- Collaborate with HR Consulting and other internal teams to improve workflows, support client retention, and ensure consistent service delivery.
- Maintain current knowledge of payroll regulations, technology developments, and industry best practices.
- Protect confidential payroll, employee, and client information while exercising appropriate discretion and professional judgment.
Requirements:
- Minimum of 3 years of experience in payroll administration, payroll tax compliance, or a related payroll consulting role.
- Bachelor's degree in Accounting, Finance, Human Resources, Business Administration, or a related field preferred.
- Comprehensive knowledge of payroll processing, reconciliations, reporting, internal controls, payroll taxes, and wage and hour regulations.
- Experience interpreting and applying federal, state, and local payroll laws and compliance requirements.
- Experience managing payroll for multiple clients, business entities, or employee populations preferred.
- Hands-on experience with payroll and HRIS platforms required; experience with Rippling and Paylocity preferred.
- Experience supporting payroll system implementations, upgrades, or operational improvement initiatives preferred.
- Strong analytical, project management, and problem-solving skills with the ability to resolve complex payroll issues.
- Excellent organizational skills and attention to detail, with the ability to manage competing priorities and deadlines in a fast-paced environment.
- Excellent written, verbal, and interpersonal communication skills with the ability to explain payroll and compliance topics clearly.
- Strong client service mindset with the ability to work independently and collaborate effectively with internal teams and external partners.
- Proficiency with Microsoft Office Suite and the ability to quickly learn and adapt to new technology platforms.
- Fundamental Payroll Certification (FPC) or Certified Payroll Professional (CPP) designation preferred, or willingness to obtain certification.
- Commitment to maintaining confidentiality and handling sensitive payroll and employee information with discretion.
Benefits:
- Medical, Dental, and Vision Benefits
- Flexible Spending Account (FSA) and Health Savings Account (HSA) and Commuter Transit Programs
- Company paid Short-Term Disability, Long-Term Disability and Group Term Life
- Company paid Employee Assistance Program
- Paid Parental Leave
- Paid holidays
- Personalized PTO
- 401 (k)
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