Payroll Supervisor
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Job Description
Payroll Supervisor leading multi-state payroll operations for Ensemble Performing Arts, a growing platform of independent performing arts schools. Ensuring accurate processing, compliance, reporting, and team development.
Responsibilities:
- Supervise and develop payroll coordinators, setting priorities and workloads around each pay cycle
- Review work for accuracy, provide feedback, and conduct performance reviews
- Serve as escalation point for complex payroll issues, employee inquiries, and manager questions
- Oversee the payroll group inbox and ensure timely, accurate responses
- Oversee end-to-end weekly, biweekly, and semi-monthly payroll processing for hourly and salaried employees
- Review timekeeping data, overtime, shift differentials, bonuses, commissions, and retroactive adjustments
- Approve payroll registers, resolve discrepancies, and release direct deposits, paper checks, and off-cycle payments
- Process garnishments, child support orders, deductions, adjustments, and final pay
- Reconcile payroll to the general ledger and coordinate journal entries and accruals with Accounting
- Prepare labor cost, headcount, and overtime reports for Finance and HR leadership
- Maintain controls protecting confidential employee and compensation data
- Oversee payroll tax deposits, quarterly filings, and year-end W-2/1099 processing
- Stay current on regulatory changes and update procedures and system settings
- Support internal and external audits with clear documentation
- Administer the payroll system and partner with HR and IT on upgrades, integrations, and data accuracy
- Document procedures and identify automation and process-streamlining opportunities
Requirements:
- 5+ years of experience with core payroll functions, including 2+ years in a lead or supervisory role
- Working knowledge of multi-state payroll and wage-and-hour compliance
- Demonstrated ability to coach, develop, and lead a team
- Ability to manage multiple deadlines in a fast-paced environment
- Advanced Excel skills, including pivot tables, lookups, and reconciliations
- Excellent communication, organizational, analytical, and problem-solving skills
- Experience with Paylocity is a plus
- Resume, brief cover letter, and responses to the short questionnaire required for application
- Knowledge of FLSA and federal, state, and local wage-and-hour, payroll tax, and reporting requirements
- Ability to oversee payroll tax deposits, quarterly filings, and year-end W-2/1099 processing
Benefits:
- Medical, dental, and vision insurance
- Life and AD&D coverage
- Supplementary/voluntary benefit plans
- Paid Time-Off
- 401(k) with employer match
- Opportunities for growth and leadership
- Flexible, people-first culture
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