Payroll Coordinator
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Job Description
Payroll Coordinator processing multi-state payroll for Ensemble Performing Arts’ growing network of performing arts schools and businesses. Supporting employees, managers, reporting, and compliance.
Responsibilities:
- Serve as the first point of contact for employee and manager payroll questions
- Manage the payroll group inbox and escalate inquiries when necessary
- Explain pay, deductions, and corrections to employees and managers
- Identify recurring questions and improve guidance, templates, and processes
- Prepare and process payroll accurately and on deadline
- Compile data from multiple systems into the payroll system using Excel pivot tables
- Track and process payroll adjustments, corrections, and multi-state requirements
- Support resolution of payroll errors and processing issues
- Maintain accurate employee records in Paylocity (EMS Operations)
- Administer the employee incentive program through Snappy
- Prepare and maintain payroll reports, including overtime and healthcare lookback reports
- Support government reporting requirements as needed
Requirements:
- 2–4 years of experience with core payroll functions, including processing across multiple pay schedules
- Customer service experience supporting employees or managers directly
- Sound judgment in handling complex payroll situations
- Strong Excel skills, including pivot tables
- Excellent written and verbal communication and organizational skills
- Strong analytical and problem-solving skills
- Experience with Paylocity is a plus
- Ability to handle sensitive employee data with discretion and sound judgment
- Resume, brief cover letter, and questionnaire responses required for application
Benefits:
- Medical, dental, and vision insurance
- Life and AD&D coverage
- Supplementary/voluntary benefit plans
- Paid Time-Off
- 401(k) with employer match
- Opportunities for professional growth
- Flexible, people-first culture
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