Payroll Systems & Tax Manager
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Job Description
Payroll Systems & Tax Manager leading US multi-state payroll and tax compliance for a workforce development organization. Building Philippines-based payroll operations and advising executive leadership.
Responsibilities:
- Supervise, mentor, and develop a Philippines-based payroll team, including hiring, structuring, and coaching
- Manage the full payroll lifecycle across 15+ US states and serve as the final escalation point for complex tax and systems issues
- Lead withholding, filing, and reconciliation across state jurisdictions, including SUTA/FUTA, FICA, and local tax nexus management
- Own ADP Workforce Now or an equivalent payroll platform, ensuring system integrity, integration, and continuous optimization
- Manage registration of new state tax IDs and oversee compliance obligations across the growing US footprint
- Lead responses to federal and state tax notices, garnishments, and year-end reconciliations, including W-2/W-3 processing
- Deliver payroll and compliance reporting to the C-suite, including 401(k) contributions, audit status, and trend analysis
- Drive the transition from manual, reactive payroll processing to automated, scalable, audit-ready operations
- Report directly to the VP of Human Resources and collaborate with US-based Finance, HR, and Operations leadership
Requirements:
- 8+ years of US multi-state payroll experience, with at least 3 years in a people leadership role
- Demonstrated experience building, structuring, or scaling a Philippines-based payroll team
- Deep expertise in US multi-state tax compliance, including SUTA/FUTA, FICA, W-2/W-3, and state nexus
- Advanced Excel proficiency: Pivot Tables, VLOOKUPs, Macros, Power Query, and large-dataset modeling
- Excellent written and verbal English communication skills
- Bachelor’s degree in Accounting, Finance, or a related field
- Comfort and commitment working 10:00 PM–7:00 AM PHST
- Experience with ADP Workforce Now, Kronos/UKG, or comparable enterprise payroll platforms preferred
- Certified Payroll Professional (CPP) designation preferred
- Experience managing 401(k) reporting, garnishments, and multi-entity payroll environments preferred
- Successful completion of a background check, including criminal, prior employment, and education verification
Benefits:
- 100% remote; work from anywhere in the Philippines
- Competitive Night Shift Differential for 10:00 PM–7:00 AM PHST
- Premium health insurance with options to add dependents
- 15 accrued PTO days + Philippine public holidays
- Clear path for advancement within a scaling US organization
- Full-time employment with a US-based company operating across 15+ states
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