Project Coordinator
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Job Description
Project Coordinator managing documentation, budgets, invoices, scheduling, and quality control for Pete Fowler Construction Services' construction consulting and litigation projects.
Responsibilities:
- Manage administrative and non-technical aspects of construction consulting and litigation projects throughout the project life cycle
- Coordinate initial data intake, forensic documentation, document collection, indexing, and organization
- Support Project Managers by drafting and maintaining project plans and detailed budget breakdowns
- Track project expenditures against forecasts
- Communicate, delegate, and execute project plans with project teams
- Compare project performance against established schedules
- Manage financial close-out, including composing and auditing detailed monthly invoices based on time tracking
- Close project files upon completion
- Quality-control published documents, including expert reports, cost estimates, and issues lists
- Peer-review documents for consistency, accuracy, grammar, and formatting standards
- Learn, demonstrate, and implement project life-cycle processes
- Coordinate internal and external meetings, inspections, mediation, depositions, trials, and arbitration attendance
- Facilitate communication among clients, technical team members, and Project Managers
- Transform complex technical findings into clear, professionally formatted reports
Requirements:
- 1–2 years of experience in project coordination or advanced administrative support, preferably in legal, engineering, or professional consulting services
- Advanced computer skills
- Proficiency in MS Excel, Adobe Acrobat, Google Workspace, and research tools for data and document management
- High School Diploma or equivalent required
- Understanding of project management frameworks, including Scrum, CAPM, and PMP
- Ability to manage construction and legal documentation with very high attention to detail
- Ability to prioritize conflicting demands across multiple projects
- Ability to track billable hours and manage deadlines in a high-pressure environment
- Ability to adapt quickly to changing project, client, and company needs
- College degree or applicable project management certification (Scrum, CAPM, PMP) preferred
Benefits:
- Equal employment opportunity and anti-discrimination protections
- Long-term employment relationship opportunity
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