Senior Payroll Specialist, US
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Job Description
US Payroll Senior Specialist managing payroll processes and compliance for various clients. Leading a payroll team and ensuring audit-ready records within U.S. business hours.
Responsibilities:
- Drive payroll cycles end-to-end: timekeeping intake, gross-to-net calculations, off-cycle runs, terminations, bonuses, retro pay
- Federal, state, and local tax compliance: withholdings, deposits, quarterly returns (941, state equivalents), year-end (W-2, W-3, 1099)
- Multi-state payroll: nexus tracking, reciprocity rules, SUI rates, local taxes
- Manage garnishments, benefit deductions, 401(k) remittances, and third-party sick pay
- Ensure quality & sign-off: audit-ready records, variance reviews, reconciliations to GL
- Address agency notices, manage amendments, keep clients calm with clear options and timelines
- Supervise payroll staff: assign work, review output, and provide timely, substantive feedback
- Train team members on payroll systems, tax rules, and firm processes
- Document evaluations and appraisals; coach toward promotion
- Implement and optimize payroll processing systems
Requirements:
- Bachelor's degree in Accounting, Finance, Business Administration, or related discipline
- 3–5 years of payroll experience, including multi-state and multi-client cycles
- Supervisory experience leading a payroll team
- Intermediate to advanced payroll knowledge with strong problem-resolution skills
- Comfort with payroll platforms (e.g., Gusto, ADP, Paychex, QuickBooks Payroll, Rippling) and cloud accounting tools
- Strong Excel/Google Sheets skills (lookups, pivots)
- Confident written and spoken English; client-facing presence
- Comfortable working U.S. business hours (night shift, PH-based)
Benefits:
- Permanent remote work — done right
- Full company equipment provided (laptop, monitor, accessories)
- 15 days PTO annually + local holidays off
- Guaranteed annual increases
- Referral rewards up to $1,000
- Monthly flexible stipend (CAS Flex Perks)
- Structured onboarding and support
- A culture that actually shows up
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