Senior Project Coordinator – Sports Venue
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Job Description
Senior Project Coordinator managing logistics, procurement, billing, and closeout for Diversified sports venue technology projects. Coordinating Project Management, Technical Operations, vendors, and deliveries.
Responsibilities:
- Organize, control, execute, and facilitate project activities throughout the project lifecycle
- Support project logistics, planning, coordination, and finances
- Work with Sales and Technical Operations teams on project kick-offs and closeout procedures
- Create project documents and post critical documentation to enterprise document management portals
- Coordinate vendors and subcontractors, including quote approvals
- Track procurement, equipment orders, and deliveries
- Review project conversions and budgets against customer purchase orders and contracts
- Coordinate with Sales and Project Management to resolve budget and contract issues
- Provide administrative support to Technical Operations, Project Teams, and local management
- Coordinate regular project billings with Accounts Receivable, including AIA billing documents when applicable
- Serve as the primary interface between Project Management and Procurement
- Assist with Bill of Materials management for active projects
- Coordinate with Shipping & Receiving on project deliveries
- Coordinate onsite deliveries, inventory, and other onsite tasks as needed
- Attend internal and external project meetings
- Review project financials and organize monthly cost reports
- Complete project closeout checklist tasks and reproduce project preparation forms
- Collaborate with project teams and supervisors to manage bandwidth and tasks
- Attend required training classes
Requirements:
- High School Diploma or equivalent
- 5+ years of experience in a Project Coordinator support role and/or projects-related role
- Experience with MS Office suite, especially Excel, Word, Outlook, PowerPoint, and Adobe
- Familiarity with Accounting Systems
- Experience with project management software, such as MS Project
- Ability and willingness to mentor other team members
- Ability to act on behalf of the Project Manager when necessary
- Ability to work in a team-oriented environment and remote locations
- Effective oral and written communication of relevant project information
- Ability to adapt to shifting priorities
- Analytical and problem-solving capabilities
- Ability to respond promptly and efficiently to project adjustments
- Ability to elicit cooperation across departments
- Strong organization and task-switching ability
- Ability to research project-related issues and products
- Ability to prioritize and execute tasks in a high-pressure environment
- AVIXA CTS or industry certifications
- Technical/business degree or equivalent work experience preferred
- Microsoft Teams
- Dynamics 365
- General Contractor, Construction, Security, or Integration background
- Familiarity with AIA and Prevailing Wage documents and processes
- Client management skills
- Strong financial acumen
Benefits:
- Training classes as required by the needs of the department
- Remote work capability mentioned as part of the work environment
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