Project Coordinator
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Job Description
Project Coordinator advancing operational improvement projects for Apprenti, which creates registered apprenticeship talent pathways. Managing documentation, workflows, stakeholder coordination, reporting, and change initiatives remotely.
Responsibilities:
- Manage the advancement of operational improvement projects through diligent tracking of action items, deliverables, and project milestones
- Assist in developing project documentation, including schedules, agendas, and stakeholder communication plans
- Organize and lead project meetings, capture notes and key decisions, and monitor follow-up tasks
- Maintain standard operating procedures, process maps, and project-related workflows using PMO templates and documentation standards
- Guide and review the work of the Project Administrator on shared projects
- Collect requirements across departments and address implementation challenges with internal stakeholders
- Participate in workflow analysis and process assessments using process mapping and root-cause analysis
- Communicate regular status reports to leadership and project sponsors
- Support change management through training coordination, communication strategies, procedural documentation, and tool/process rollout oversight
- Contribute to reports and performance dashboards evaluating project success and operational impact
- Identify project risks and dependencies, maintain risk and issue logs, and escalate concerns
- Record lessons learned and propose future enhancements
- Support specialized Operational Enablement projects and perform additional duties as requested
Requirements:
- Minimum of 3-5 years of experience in project coordination, project management, or operational support roles
- Strong organizational skills with the ability to manage multiple projects simultaneously
- Ability to coordinate work across multiple teams and departments
- Strong written and verbal communication skills
- Ability to facilitate meetings and guide teams toward decisions and next steps
- Comfortable documenting processes and translating complex workflows into clear operational procedures
- Experience administering project management tools or systems and maintaining data accuracy within them
- Familiarity with continuous improvement or process improvement methodologies
- Strong attention to detail and ability to follow projects through to completion
- Self-motivated with the ability to work independently in a remote environment
- Experience with Salesforce, operational systems, or data reporting tools is preferred
- Proficient in utilizing both macOS and Windows OS operating environments across diverse organizational software platforms
- Available to conduct regular phone and video meetings with internal and external partners
- Occasional travel up to 10% may be requested for major functions and onsite team gatherings
Benefits:
- Company-paid medical, dental, vision, and life insurance for employees and their dependents
- Generous HSA company contributions for those who elect the high-deductible plan
- Flexible and self-managed PTO program
- 11 company holidays
- Week-long mid-year break
- 401(k) program with 4% company match, after 90 days of employment
- $125 monthly phone/WIFI allowance
- New employee office one-time setup allowance of $300
- All remote workforce
- Career development opportunities
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