Senior Staffing Associate
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Job Description
Senior Staffing Associate managing staffing plans, rosters, and live-event coverage for Access, a destination management company creating experiences for global brands.
Responsibilities:
- Own staffing plans, schedules, shift assignments, confirmations, roster management, and coverage planning for assigned territories
- Match Event Staff to programs based on experience, availability, client needs, and operational requirements
- Support recruiting, onboarding, training, and first-shift activation
- Monitor staff performance and identify top performers, future Leads, and coaching and development opportunities
- Manage callouts, no-shows, replacement staffing, agency coordination, and other real-time staffing needs during live events
- Maintain staffing, payroll, performance, and workforce records in systems such as Ubeya and Asana
- Manage post-event staffing closeout, including hours verification, expenses, staff ratings, restrictions, and follow-up actions
- Support staffing needs across other territories during peak periods, large-scale events, PTO coverage, or operational gaps
- Collaborate with Directors of Events, Event Managers, and cross-functional partners
- Build staffing benches and ensure consistent staffing standards across markets
Requirements:
- 2+ years of experience in event staffing, workforce coordination, hospitality or event operations, recruiting, HR coordination, or a related field
- Experience managing staffing plans, schedules, rosters, shift coverage, or high-volume hourly workforces
- Strong judgment when matching talent to program and operational needs
- Experience supporting multiple markets, territories, or fast-paced staffing environments
- Experience with recruiting, onboarding, employee communication, training, and workforce development
- Excellent organization, communication, problem-solving, and decision-making skills
- Experience with workforce management tools such as Ubeya, Asana, Microsoft Office, or similar platforms
- Flexibility to travel and provide evening, weekend, and live-event support as needed
- Must be currently located in Las Vegas
- Ability to travel regularly throughout the region
- Availability to work evenings and weekends when business needs require
- Experience managing staffing, scheduling, recruiting, workforce coordination, or hourly employees
- Experience supporting staffing across multiple markets, regions, or locations
Benefits:
- Annual and quarterly awards
- Paid day off to serve your local community
- Annual all-company retreat
- Annual qualifier-based incentive trip for top performers (certain departments eligible)
- Regional team outings
- Monthly companywide meetings
- Strong base salary
- Quarterly bonuses
- Performance-based quarterly commission plans
- 401k with company match (eligible after 1 year – up to 4% of salary matched, vested immediately)
- Monthly cell phone stipend
- Flexible schedule opportunities
- Generous PTO
- Sick days
- 9 full holidays
- 5 half days off prior to holidays
- 2 floating holidays
- ½ day Fridays in July & August (based on achievement of goals)
- Extensive menu of health plans
- Paid parental leave
- Pet insurance program
- Employee Assistance Plan (EAP)
- Mentorship program
- “Masterclasses” in industry/department-specific topics
- State-of-the-art technology platforms and tools – including training
- Annual and monthly meeting content focused on professional development
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