Senior Trade Show & Event Manager
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Job Description
Senior Trade Show & Event Manager leading planning and execution for third-party events at Calix. Collaborating with executives to shape strategic events for growth segments.
Responsibilities:
- Lead planning of all assigned events and tradeshows including strategic development, budget management, logistics, production, execution, and post-event evaluation and recommendations.
- Proven success managing multiple concurrent events and competing deadlines.
- Drive the strategic planning process for a company-wide approach to third-party events.
- Collaborate with stakeholders to align event strategy with personas and attendee profiles.
- Responsible and accountable for delivering all aspects of the event within the approved financial scope, ensuring that the overall event objectives, deliverables, and timelines are met and exceed expectations.
- Develop event presence and expected outcomes with internal teams.
- Research and select venues, vendors, and suppliers.
- Create and manage event schedules, timelines, and run-of-show plans.
- Assist in negotiating contracts and agreements with venues, vendors, and suppliers.
- Serve as main communication point for all key stakeholders on event-related details Responsible for budget development and management of each event.
Requirements:
- Ability and willingness to travel approximately 30% - 40% including weekends as needed for events.
- Minimum 8-12 years of relevant trade show, conference, and event professional work experience.
- Must have advanced skills across the full Microsoft ecosystem, including Office Suite (Word, Excel, PowerPoint, Outlook) and productivity/collaboration tools such as Teams, SharePoint, and OneDrive.
- Advanced knowledge of Cvent is preferred.
- Experience with additional event software tools is preferred.
- Bachelor’s degree preferred.
- Strength in collaborating with internal stakeholders including at the senior executive level.
- Strong project-management skills, including being detail-oriented and managing toward aggressive timelines.
- Ability to create and budgets utilizing Excel (Pivot Tables, Formulas, etc.)
- Prefer Intermediate or Advanced Excel skills.
- Ability to negotiate and implement conference contracts and partnerships.
- CMP or similar certification a plus.
Benefits:
- Calix is proud to offer comprehensive health and wellbeing programs for our employees, details provided by recruiter.
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