Virtual Assistant
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Job Description
Virtual Assistant providing administrative, financial tracking, and operational support for a healthcare real estate investment company. Ideal for highly organized and detail-oriented individuals.
Responsibilities:
- Provide administrative, operational, financial tracking, and coordination support for a healthcare real estate investment and development company
- Coordinate meetings, calendars, and schedules with internal and external stakeholders
- Coordinate with engineers, vendors, contractors, and on-site contacts for property visits and related activities
- Assist with recurring reminders, follow-ups, and task tracking
- Monitor bank accounts and checking accounts as permitted
- Help verify rent collections, bills, invoices, and vendor payments
- Track expenses and organize financial information into company reporting formats
- Maintain reimbursement trackers and assist with submitting reimbursements for processing
- Maintain spreadsheets for distributions, expenses, projects, and other recurring reports
- Draft and send professional emails to investors, partners, vendors, and other stakeholders
- Organize and maintain shared drives, company folders, and document repositories
Requirements:
- At least 3 years of experience as a Virtual Assistant, Executive Assistant, Administrative Assistant, Operations Assistant, or similar role
- Strong written and verbal English communication skills
- Strong organizational skills with the ability to manage multiple tasks and follow-ups
- High attention to detail and strong follow-through
- Proficient in Microsoft Excel, including maintaining trackers, organizing data, and working with spreadsheets
- Comfortable communicating with internal team members, vendors, partners, and other external stakeholders
- Able to work independently with minimal supervision
- Proactive, reliable, and able to solve problems resourcefully
- Comfortable handling confidential financial and business information
- Professional and comfortable joining video calls when needed
- Looking for a long-term opportunity and willing to grow with the role
- Experience supporting a real estate, construction, property management, investment, finance, or asset management company (Nice to Haves)
Benefits:
- Work from home
- Philippine holidays, subject to client confirmation
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