Accounts Payable Specialist
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Job Description
Accounts Payable Specialist at MANSCAPED responsible for managing vendor invoices and payment processing. Ensuring timely and accurate accounting activities for the finance team.
Responsibilities:
- Review, validate, and process vendor invoices in accordance with Company policies
- Match purchase orders, receiving documents, and invoices (2-way/3-way matching)
- Assist with the preparation of weekly payment runs including checks, ACH, wire transfers, and credit card payments
- Coordinate with internal and external resources to onboard new vendors
- Serve as a point of contact for vendors regarding invoice status, payment inquiries, and discrepancies
- Assist with resolving billing issues, pricing discrepancies, and purchase order variances
- Maintain accurate and up-to-date vendor records, including W-9s and banking information
- Reconcile accounts payable sub-ledger to the general ledger
- Assist with month-end closing activities, including accruals and accounts payable aging reports
- Monitor outstanding invoices and follow up on approvals to ensure timely processing
- Ensure invoices comply with company policies, tax requirements, and approval workflows
- Maintain documentation and support for audits
- Assist with implementing process improvements to enhance accounts payable efficiency and accuracy
- Other duties as required
Requirements:
- 2+ years of recent Accounts Payable experience
- GED required plus Associate’s or Bachelor’s degree in Accounting, Finance, or related field preferred
- NetSuite experience required; Coupa experience strongly preferred
- Ability to work in Microsoft Excel with large volumes of data
- Proficient in data entry and management
- Ability to communicate effectively both orally and in writing; strong customer service skills
- Ability to effectively present information and respond to questions from co-workers, and supervisor
- Work well in a fast-paced, team-oriented and dynamic environment
- Must be curious, accurate, and detail-oriented
Benefits:
- 20 accrued vacation days per year
- 40 hours of paid sick leave annually
- 3 paid mental health days
- 9 paid holidays throughout the year
- Employee 401(k) plan and company match
- Pet insurance
- Comprehensive life insurance, AD&D and long-term disability coverage
- Access to medical, dental, and vision insurance plans
- Employee Assistance Program
- Accident and critical illness plans
- Monthly utility allowance for Wifi and phone
- Generous discount on products
- Wellness challenges
- Paid parental leave
- Recognition initiatives
- One paid volunteer day per year
- Certified Great Place to Work
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