Administrative Coordinator
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Job Description
Administrative Coordinator providing daily operational and administrative support to ensure efficient internal systems in a mission-driven workplace. Serving as a liaison across departments and supporting organizational workflows.
Responsibilities:
- Provide day-to-day administrative and operational support to ensure efficient internal systems, employee lifecycle processes, and organizational workflows.
- Serve as a key liaison across departments, supporting personnel administration, data entry, reporting, and operational coordination to promote a well-organized and mission-driven workplace.
- Assist operations leadership with meeting preparation and materials.
- Draft internal communications as needed.
- Support organizational events and staff initiatives.
- Identify opportunities to improve administrative efficiency.
- Coordinate internal processes and workflow documentation.
- Support facilities coordination and vendor communication.
- Maintain operational calendars and internal reporting systems.
- Assist with project coordination and follow-up on key initiatives.
- Support compliance tracking across departments.
- Prepare operations reports and dashboards, as requested and needed.
- Maintain organized filing systems, such as SharePoint.
- Assist in coordinating onboarding and offboarding processes.
- Provide support for employment documentation.
- Maintain employee records and ensure compliance with internal policies and applicable regulations.
- Track certifications, licenses, and required training.
- Support benefits administration and open enrollment coordination.
- Assist with timekeeping process and reporting as needed.
- Respond to routine employee inquiries and escalate complex issues appropriately.
- Attend staff meetings and assist in special events, community fairs, and church presentations, as needed.
- Strongly preferred to attend and volunteer at The Source's local major fund-raising event every year.
Requirements:
- Be a committed Christian who demonstrates a personal relationship with Jesus Christ as Savior and Lord.
- Exhibit strong commitment and dedication to the sanctity of human life and sexual purity.
- Agree with and be willing to uphold the Statement of Principle, Statement of Faith and policies of the center.
- Bachelor’s degree preferred; equivalent experience considered.
- 2–4 years of administrative, HR, and/or operations support experience.
- Strong organizational and time management skills.
- High level of discretion and confidentiality.
- Proficiency in Microsoft Office (Excel, Word, Outlook).
- Experience with HRIS systems preferred.
- Excellent written and verbal communication skills.
- Detail-oriented and highly organized.
- Service-minded and collaborative.
- Ability to manage competing priorities.
- Process-driven and solution-focused.
- Professional judgment and discretion.
- Strong follow-through and accountability.
Benefits:
- Health insurance
- Paid time off
- Flexible work arrangements
- Professional development opportunities
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