Administrative Assistant
Employment Information
Report this job
Job expired or something wrong with this job?
Job Description
Administrative Assistant supporting California public charter schools. Managing school administration, records, meetings, testing data, communications, supplies, and petty cash.
Responsibilities:
- Coordinate and facilitate special assignments such as graduations and school board meetings
- Support School Administrative Management with calendar management, time-off requests, timesheets, substitute teaching assignments, school events, and meetings
- Research and compile data from diverse sources
- Prepare statistical information for reports
- Assist staff with state-mandated testing
- Coordinate with divisions and departments on school and organizational practices
- Type, compose, and edit correspondence, memos, letters, agendas, and reports
- Attend school board meetings, take minutes, and maintain official minutes
- Provide information about school policies, procedures, and objectives
- Respond to internal and external inquiries by phone, letter, or in person
- Handle confidential information and employee absence/tardiness calls
- Refer complaints and concerns to appropriate management
- Review documents, records, reports, and forms for accuracy and compliance
- Order office supplies and maintain inventory
- Maintain confidentiality and security of records and files, including testing data
- Maintain petty cash and coordinate with the Finance Department
- Perform special assignments as directed
Requirements:
- Ability to adapt to changing work priorities
- Strong planning and organizational skills; ability to meet deadlines and schedules
- Attention to detail, tact, and courtesy
- Ability to work independently and within a team environment
- Strong interpersonal, oral, and written communication skills
- Ability to interpret and apply complex instructions, policies, procedures, rules, and regulations
- Ability to exercise good judgment within delegated authority
- Ability to operate standard office equipment, including computers, copiers, fax machines, and typewriters
- Strong proficiency with MS Office applications, including Word, Excel, PowerPoint, and email
- High school diploma or GED equivalent; college coursework or office administration training
- Three years of increasingly responsible administrative support experience
- Work experience supporting successful interaction with the public in the private or public sector
- Records management experience
- Data entry skills
- Typing speed of 45 wpm or greater
- Ability to travel to affiliate school campuses
- Ability to meet sedentary-work physical requirements and handle frequent multitasking, changing priorities, repetitive exacting work, deadlines, and a noisy, distracting environment
Similar Jobs
Gerente de Oficina – Transformación y Proyectos
Gerente de transformación y proyectos tecnológicos en CaixaBank, grupo financiero español. Liderando el gobierno, ejecución, presupuesto, riesgos y recursos del Programa Cosmos.
Administrative Assistant
Administrative Assistant supporting Qureos Inc’s construction operations for homes under construction. Managing utilities, credit card expenses, permits, records, and vendor follow-ups.
Bookkeeper, Office Manager
Bookkeeper and Office Manager maintaining a UK company’s books and administrative operations remotely from South Africa. Managing reconciliations, invoicing, payments, records and team coordination.
Administrative Assistant
Administrative Assistant supporting construction and remodeling projects remotely. Managing leads, CRM records, suppliers, materials, invoices, documentation, and customer communications.
Property Insurance Brokerage Administrative Assistant
Remote insurance brokerage assistant managing U.S. personal and commercial property policy quoting, compliance, binding, and account service from El Salvador. Supporting client portfolios and financial reconciliation.
Administrative Assistant – Student Success Services, Legal
Administrative Assistant supporting National University’s student services and legal operations. Coordinating schedules, invoices, contracts, events, travel, records, and legal-document administration remotely in San Diego.
Part-time Office Admin Assistant
Office Admin Assistant coordinating jobs, crews, materials, and bookkeeping for an Australian residential fencing company. Supporting the owner remotely while tracking project costs, schedules, records, and office workflows.
Area Administrative Assistant
Remote Area Administrative Assistant supporting CVS Health MinuteClinic executives across Southeast markets. Coordinating meetings, events, travel, expenses, reporting, and operational initiatives.
Administrative Assistant
Administrative Assistant providing clerical support to Texas Connections Academy. Facilitating school functions and assisting with operational tasks from a home office in Texas.
Administrative Coordinator
Administrative Coordinator managing communication and onboarding processes for clients and Virtual Assistants at Elite Virtual Assistants. Fostering engagement and a collaborative culture within the remote team.
Strategy & Operations Manager – CEO Office
Strategy & Operations Manager responsible for driving initiatives and solving challenges across various Business functions at A1. Focusing on high priorities within the company as it grows.
Administrative Assistant
Administrative Assistant supporting operations and managing executive calendars in a fully remote role. Join a team empowering global talent with operational efficiency.
Virtual Administrative Assistant
Virtual Administrative Assistant providing high-level administrative support for IT consulting services. Seeking a proactive individual capable of managing schedules and handling communications effectively.
Administrative Assistant
Remote Administrative Assistant managing schedules, correspondence, and document preparation for Optima Business Solutions. Ideal for proactive individuals with strong organizational skills in a fully remote environment.
Administrative Assistant
Administrative Assistant managing calendars, documents, and correspondence in a remote role for a Canadian company. Supporting multiple teams with a variety of administrative duties.
Administrative Assistant, Strategic Support
Administrative Assistant providing support for scholarships, financial aid, and grants programs at FoundationCCC. Collaborating with teams and ensuring smooth operations in a remote-first environment.
Typist Clerk, Admin Assistant
Remote Typist Clerk and Administrative Assistant providing non-clinical support to dentists. Flexible shifts available for meticulous candidates with excellent typing and administrative skills.
Office Manager
Office Manager overseeing daily operations at Tradeify Futures in Boca Raton, FL. Responsible for logistics, onboarding, events, and executive support.
Administrative Specialist
Administrative Specialist enhancing productivity through technical proficiencies at DLB Associates. Executing administrative tasks and supporting executive functions in a remote environment.
Secretary, Office Manager
Administrative role managing office tasks, communication, and supporting financial operations at Project Bay, a leader in workation and coworking in Europe.