Administrative Assistant
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Job Description
Administrative Assistant supporting Qureos Inc’s construction operations for homes under construction. Managing utilities, credit card expenses, permits, records, and vendor follow-ups.
Responsibilities:
- Manage utility accounts, bills, payment deadlines, service transfers, disconnects, and new service requests for homes under construction and company operations
- Enter utility payment information and documentation into Buildertrend
- Communicate and follow up with utility providers to ensure timely completion and resolve service issues
- Enter, document, categorize, code, and reconcile company credit card transactions in Buildertrend
- Maintain receipts, invoices, supporting documentation, and organized financial records
- Track permit applications, application status, requirements, fees, approvals, correspondence, and related documentation
- Follow up with cities, municipalities, and agencies regarding permits
- Prepare, complete, and submit permitting forms and applications
- Place and track engineering orders
- Request new address assignments as needed
- Maintain accurate, organized, and up-to-date records
- Monitor deadlines and follow up on outstanding items
- Assist construction and operations teams with administrative tasks
- Identify and communicate issues that may delay payments, services, permits, or project activities
- Maintain confidentiality and exercise good judgment with company information and financial documentation
Requirements:
- Highly organized and detail-oriented
- Dependable and comfortable following up with vendors, utility providers, municipalities, and internal team members
- Ability to maintain accurate records and complete tasks accurately and on schedule
- Professional communication with vendors, utility providers, municipalities, and other third parties
- Ability to maintain confidentiality and exercise good judgment with company information and financial documentation
- Experience or proficiency with Buildertrend is required for entering utility, payment, credit card, and permit information
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