Administrative Assistant, Strategic Support
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Job Description
Administrative Assistant providing support for scholarships, financial aid, and grants programs at FoundationCCC. Collaborating with teams and ensuring smooth operations in a remote-first environment.
Responsibilities:
- Provide comprehensive administrative support to ensure the smooth functioning of a portfolio of scholarships, emergency financial aid, and grants programs
- Maintain accurate records and track scholarship, grant, donor, and partner information to support program operations and reporting
- Coordinate meetings, prepare agendas and materials, take meeting notes, and manage team calendars and communications
- Prepare and organize program documents, reports, and communications while ensuring accuracy and data integrity across systems, including Salesforce and Asana
- Support the Network of California Community Colleges Foundation (NCCCF) by coordinating board meetings, maintaining records, and assisting with member communications and engagement activities
- Assist with planning and coordinating special events, including board meetings, roundtable discussions, newsletters, and the annual Osher Philanthropist of the Year Award event
- Collaborate with cross-functional teams to support contracting, purchasing, reporting, and day-to-day program operations in a fast-paced, remote-first environment.
Requirements:
- Minimum of 2+ years work experience in an administrative capacity in an office environment
- Any experience in an education or non-profit environment is a plus
- Attention to detail, ensuring that all deliverables and projects are accurate, professional, and up to date
- Experience with calendaring and scheduling meetings and coordinating complex events
- Proficiency with Microsoft Office Suite (Teams, Word, Excel) and Google Suite (Docs and Sheets) required
- Ability to work remotely and navigate various technology platforms that support remote teamwork (such as Zoom, Google Suite, MS Teams, Outlook, Asana, etc.)
- Proficiency with database management processes and/or Salesforce or similar CRM software and experience with data entry
- Excellent verbal and written communication skills, in particular demonstrated strong notetaking skills.
Benefits:
- Competitive compensation
- Generous PTO
- Holidays
- Medical, dental, and vision plans
- Flexible Spending Accounts
- Health Savings Accounts (HSA)
- Employee Assistance Program (EAP)
- Wellness offerings
- CalPERS retirement program
- Optional 403(b) and 457 Retirement plans
- Tuition reimbursement
- Public Service Loan Forgiveness certified employer
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