Administrative Specialist
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Job Description
Administrative Specialist managing logistics, procurement, and administrative tasks at Helpware. Seeking an organized individual proficient in English and Ukrainian for remote operations.
Responsibilities:
- Support coordination of company equipment deliveries and returns
- Communicate with logistics providers
- Create shipments and track inventory and equipment movements
- Assist with purchase requests, order tracking, and communication with vendors
- Manage basic requests in corporate tools (Email, Microsoft Teams)
- Update internal trackers and send company-wide communications using templates
- Maintain regular reports (Birthday, Anniversary, Probation, etc.)
- Perform data entry and ensure accuracy and consistency in internal systems
- Support internal communications and track employee participation in gift programs
- Update internal databases, maintain records, and ensure all documentation is accurate
- Assist HR in tracking employee participation and monitoring progress
- Provide day-to-day administrative support including data entry and reporting
- Support coordination of branded merchandise and related activities
Requirements:
- Experience in administrative, operations, or support roles
- English (B1+) and fluent Ukrainian
- Strong organizational and multitasking skills
- Attention to detail and accuracy in data handling
- Proactive mindset and willingness to learn
- Comfortable working with Microsoft Office/Teams
- Experience with HR systems (e.g., BambooHR) (Preferred)
- Familiarity with logistics or procurement processes (Preferred)
- Experience with reporting (Preferred)
- Experience in budget management and financial tracking (Preferred)
- Familiarity with merchandise development processes (Preferred)
Benefits:
- Medical insurance after the trial period
- English classes
- Corporate training and parties
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