AI Powered Executive Assistant – Freelance
Employment Information
Report this job
Job expired or something wrong with this job?
Job Description
Remote AI-powered executive assistant supporting an independent personal advisory practice. Managing executive administration, sales communication, research, AI workflow automation, and optimized travel booking.
Responsibilities:
- Manage email and calendar through Google Workspace and proactively organize the client's schedule
- Prepare for calls, meetings, and travel in advance
- Handle inbound and outbound customer and sales calls
- Explain projects and services persuasively with concrete examples
- Conduct business and company research
- Build and maintain prospect lists
- Run email campaigns through Mixmax
- Manage social media across LinkedIn, X/Twitter, and Instagram
- Build AI agents and automated workflows using platforms such as ChatGPT, Claude, Codex, and Grok
- Identify repetitive processes and design automated solutions
- Stay current with emerging AI tools and proactively improve workflows
- Manage travel arrangements using points, miles, transfer partners, and award travel optimization
- Support the client’s high-value client relationships by ensuring communications, research, and travel logistics run smoothly
Requirements:
- Demonstrated experience building AI agents/workflows using tools such as ChatGPT, Claude, Codex, or Grok
- Advanced travel hacking experience involving points, miles, rewards programs, transfer partners, and award travel optimization
- Strong communication skills and experience handling inbound and outbound customer/sales calls
- Executive or administrative support experience, including email and calendar management in Google Workspace
- Demonstrated ability to work proactively and independently without step-by-step direction
- Hands-on experience building and deploying AI agents/workflows across multiple AI tools
- Experience managing email/calendar in Google Workspace and running campaigns in Mixmax
- Social media management experience across LinkedIn, X/Twitter, and Instagram
- Deep practical knowledge of points, miles, and award travel optimization
- Computer with at least 8GB RAM and Intel i5 or AMD Ryzen 5 processor or higher
- Internet speed of at least 40MBPS
- Headset with extended noise-cancelling microphone and webcam
- Back-up computer and internet connection
- Quiet, dedicated workspace at home
- Reliable internet connection
- Own computer with Intel Core i5 or similar or higher
- Availability for 40 hours per week, Monday–Friday, 9:00am–6:00pm MST
Benefits:
- No benefits package included
Similar Jobs
Behavioral Health Medical Virtual Assistant – Scheduling, Patient Intake
Medical Virtual Assistant managing patient calls, scheduling, referrals, and intake for a U.S. behavioral health practice. Supporting insurance verification, message triage, and eClinicalWorks documentation.
Executive Assistant
Executive Assistant supporting a senior wealth management executive’s scheduling, travel, outreach, and personal administration. Contributing to an AI-enabled platform serving affluent households.
Senior Executive Assistant
Executive Assistant supporting an Australian executive across multiple businesses and boards for Wingman Group. Building board materials, analysing data, and managing executive administration remotely from the Philippines.
Executive Assistant – Presales
Executive Assistant supporting Boomi’s CEO and C-suite leaders at an AI data activation company. Managing calendars, communications, travel, events, and executive operations.
Virtual Assistant – After-Hours Shift
Remote after-hours Virtual Assistant monitoring NSA arbitration reselection workflows for CatalyzeX’s outsourced support operations. Tracking deadlines, maintaining case records, escalating exceptions, and managing shift handoffs.
Legal Admin Executive
Legal Admin Executive managing vendors, payments, records, and onboarding for Binance’s global blockchain ecosystem. Coordinating administrative operations across departments and overseas stakeholders.
Executive Assistant
Executive Assistant/Admin reviewing documents and providing structured feedback. Supporting Mercor’s AI-training projects with domain expertise, analysis, and quality evaluation.
Executive Assistant
Executive Assistant supporting Cotiviti’s medical policy leaders. Managing calendars, meetings, domestic travel, budgets, onboarding, and confidential projects remotely.
Virtual Assistant
Virtual Assistant supporting BOLD Magazine, an independent publication covering fashion, lifestyle, culture, and technology. Managing editorial coordination, administration, CMS content, and social media.
Executive Assistant
Executive Assistant reviewing domain-specific documents and providing structured feedback. Supporting Mercor’s AI training projects through analytical evaluation and document expertise.
Virtual Assistant
Virtual Assistant supporting BOLD Magazine’s editorial and operational teams. Managing content, communications, social media, and contributor payment administration remotely.
Executive Assistant
Executive Assistant evaluating domain-specific documents for Mercor. Providing structured feedback that helps leading AI labs train and enhance frontier AI systems.
Executive Assistant
Executive Assistant evaluating domain-specific documents for Mercor. Providing structured feedback to help leading AI labs train and enhance frontier AI systems.
Executive Assistant
Executive Assistant reviewing domain-specific documents for quality and relevance. Contributing expert feedback to Mercor’s AI model training projects.
Executive Assistant
Executive Assistant reviewing and evaluating domain-specific documents for Mercor, which partners with AI labs to train frontier models. Providing structured feedback to improve AI systems.
High Level Executive Assistant
High Level Executive Assistant supporting two C-suite executives at an industrial engineering and mining solutions company. Managing priorities, accountability, operating cadence, and commercial pipeline visibility.
Executive Assistant
Executive Assistant supporting a busy executive with scheduling, logistics, and confidential tasks. ReWorks Solutions matches remote talent with clients and facilitates the hiring process.
Virtual Assistant
Virtual Assistant managing customer support, service jobs, warranties, and documentation for a Pacific clean-energy and utilities provider. Using Zendesk, Workflow Max, SharePoint, and related systems.
Medical Virtual Assistant, Spanish Bilingual
Spanish-bilingual medical virtual assistant preparing records, entering patient data, and supporting physician workflows remotely. Neolytix offers flexible hours and growth opportunities.
Bilingual Medical Administrative Virtual Assistant
Remote bilingual medical virtual assistant supporting MD Practice AI Solutions’ AI-driven medical practice operations. Managing scheduling, patient communication, reviews, analytics, and VoIP-enabled workflows.