Associate Director – Proposals and Contracts
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Job Description
Associate Director overseeing proposal and contract activities for an ophthalmic product development organization. Leading teams to generate high-quality proposals and manage contract processes.
Responsibilities:
- Managing all contracts and proposals staff
- Owning of all contracts and proposals processes
- Owning all contracts and proposals data and tools including the budget calculator
- Oversee the production of all proposals and clinical contracts including budgets throughout the project lifecycle; owning deliverables as needed
- Participating in senior leadership meetings and associated initiatives.
- Leading the RFP response process in all stages, including coordination with partners/vendors, internal team review meetings, development of proposal strategy and management of process and all associated requests.
- Serve as primary contact for the internal team during contract preparation / amendment.
- Managing deliverable schedules and managing multiple deadlines with tight timelines.
- Collaborating with subject matter experts to understand the processes, business needs, and other contextual details to elicit the appropriate information needed to compose high-quality proposals.
- Support the sales function with proposals, contracts and reporting.
- Support hiring and training of new team members as needed.
- Procure approved vendor budgets for pending proposals.
- Ensure accurate entry of proposal and contracts data in salesforce.com.
- Support project teams during contract negotiations (internal and external discussions).
Requirements:
- Bachelor’s degree Required.
- Minimum of 7 years of CRO experience in proposals and/or contracts including experience in implementing budget revisions and preparing CO budgets.
- Experience with Project Finance or Cost Accounting is a plus.
- Knowledge of CRO proposal and contracting principles and best practices.
- Comprehensive knowledge of relevant software (Windows, Word, Excel, Outlook, Salesforce, SharePoint).
- Highly organized with attention to detail and independent workload management.
- Ability to lead internal/external meetings with senior executives.
- Excellent oral and written communication skills, analytical and problem-solving skills and negotiation skills.
- Ability to multitask and prioritize demands to meet deadlines in a dynamic, fast-paced environment.
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