Admin & Accounts Coordinator
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Job Description
Remote Admin & Accounts Coordinator handling invoicing, accounts receivable, HR administration, and records. Supporting an Australian industrial services business from the Philippines.
Responsibilities:
- Prepare and process invoices for completed works
- Assist with accounts receivable and related financial administration
- Perform financial data entry and maintain accurate records
- Raise purchase orders and maintain supporting documentation
- Liaise with the external accountant regarding financial and accounting matters
- Assist with HR administration, including employee contracts and documentation
- Assist with insurance and WorkCover renewals, including updating employee working hours
- Track and maintain accurate long service leave records
- Provide general administrative support and maintain internal documentation
- Manage competing priorities and ensure tasks are completed accurately and on time
- Communicate proactively with the wider team and take ownership of assigned tasks
Requirements:
- Philippines-based candidate
- Previous experience in administration, accounts support, or a similar role
- Good understanding of basic financial processes, including invoicing, accounts receivable, and recordkeeping
- Strong attention to detail and ability to maintain accurate financial and administrative records
- Strong organisational and time-management skills, with the ability to manage competing priorities
- Excellent written and verbal English communication skills
- Proactive approach to providing updates and raising questions
- Strong task ownership and ability to work autonomously with minimal supervision
- Proficiency in Microsoft Word and Excel
- Previous bookkeeping experience is advantageous but not required
- Experience with Xero and/or Simpro is advantageous
- Availability to work Monday to Friday aligned with Australian business hours
- Must disclose existing ongoing roles or client work
- Must reflect this engagement on LinkedIn profile
Benefits:
- 100% remote work from home
- Employer of Record (EOR) employment arrangement
- Training provided
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